Special Advisor to the First Deputy Commissioner

City Of New York • $100K — $120K *

New York, NY 10025In-Person

Education, Government & Non-Profit

Less than 5 years of experience

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Job Overview by Ladders

Qualifications

5-7 years of experience in project management or similar role
Strong written and verbal communication skills
Exceptional organizational skills with a high attention to detail
Ability to manage confidential information discreetly
Proven experience in liaising with various agencies and stakeholders
Strong judgment in evaluating complex issues and making decisions
Experience in preparing reports and presentations for diverse audiences

Responsibilities

Support agency operations and strategic planning in collaboration with the First Deputy Commissioner
Serve as liaison between DCWP and oversight agencies such as OMB and DCAS
Provide project management support for oversight and facilities planning initiatives
Assist in budget analysis, review submissions, and prepare recommendations
Draft memos and reports that simplify complex operational issues
Coordinate cross-divisional project teams as directed by the First Deputy Commissioner
Track deliverables and deadlines to ensure timely project completion

Benefits

Ability to work remotely up to 2 days per week under the Flexible Work Pilot Program
Opportunity to support high-level strategic initiatives directly
Engagement with multiple oversight agencies enhances professional network
Possibility of influence in agency operations and policy development
Diverse responsibilities offering a broad range of experience in public administration

Full Job Description

*This position may be eligible for remote work for up to 2 days per week pursuant to the Flexible Work Pilot Program. *

DCWP is seeking a highly organized, resourceful, and discreet Special Advisor to join the Executive team and support the agency's operational and strategic priorities. Reporting directly to the First Deputy Commissioner, the ideal candidate will possess strong organizational, project coordination, written communication, and interpersonal skills, along with sound judgment in handling confidential and time-sensitive matters.

Responsibilities include, but are not limited to:
-Working closely with the First Deputy Commissioner, support agency operations and strategic planning, including coordination and alignment across DCWP divisions.
-Serve as a liaison on interagency operations and oversight matters with OMB, DCAS, the Comptroller, and other oversight agencies.
-Provide project management and tracking support for capital project oversight and facilities/space planning initiatives led by the First Deputy Commissioner.
-Support budget-related analysis, including review of PEG submissions and other budget documents, and assist in preparing related materials and recommendations.
-Draft memos, background documents, briefing materials, presentations, and reports that distill complex operational and policy issues for internal and external audiences.
-At the First Deputy Commissioner's direction, coordinate ad hoc project teams working on cross-divisional initiatives and new agency priorities.
-Track deliverables, deadlines, and follow-up items arising from meetings and interagency initiatives to ensure timely completion.
-Manage the First Deputy Commissioner's calendar, correspondence, and scheduling to ensure alignment with Agency operational and strategic priorities.
-Provide administrative support, including preparing meeting materials, maintaining organized tracking and filing systems, and processing expense reimbursements, work orders, and IT requests.
-Support other agency operations functions and special projects as assigned.

CONFIDENTIAL EXAMINER - 13224

Qualifications

Additional Information

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