Vayner Media

VP, Experiential Production

Vayner Media • $150K — $180K *
Los Angeles, CA 90011In-Person
Hospitality & Recreation
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5-7 years of progressive experience in event planning and execution across a variety of event types and sizes
  • Demonstrated proficiency in managing third-party agencies and ensuring accountability for outcomes
  • Excellent multitasking ability, managing simultaneous events with diverse stakeholders and timelines
  • Strong financial acumen with a successful record of budget management
  • Superior communication and relationship-building skills across various levels of internal and external stakeholders
  • Self-sufficient, resourceful, and detail-oriented in high-pressure scenarios
  • Established industry expertise that influences trends and best practices.

Responsibilities

  • Participate in project planning and internal/external status meetings.
  • Work cross-functionally to optimize production quality and efficiency.
  • Identify and manage relationships with appropriate outside vendors, negotiating contracts and monitoring performance.
  • Oversee event production to ensure world-class execution.
  • Facilitate communication between clients, vendors, and internal teams for seamless coordination.
  • Manage event logistics from contracting to on-site execution and troubleshooting.
  • Serve as the strategic lead for assigned events, driving creative approval and operational aspects.

Benefits

  • Collaborative work environment focused on team growth and development.
  • Opportunity to lead innovative and strategic projects in the experiential field.
  • Access to industry-leading tools and resources for event production.
  • Professional development opportunities in a dynamic and evolving industry.
Full Job Description
Senior Experiential Producer (VP)
  • Participate in and contribute to project planning/development meetings and internal/external status meetings.
  • Work cross-functionally to ensure the highest quality and smoothest operation of the overall production - from brief, through pre-production and onsite execution.
  • Help identify appropriate outside vendors, (per event scope/type), request and negotiate bids, select, hire and manage vendors & vendor contracts, payments and deliverables; monitor and evaluate vendor performance.
  • Works with internal stakeholders to deliver breakthrough ideas that deliver against client objectives
  • Oversees all Event Production needs to ensure world-class execution
  • Work with clients, vendors, and internal teams to ensure consistent & comprehensive communication
  • Facilitate creative approval process (i.e. renderings, specs, signage, POS, etc.)
  • Develop & manage timelines, run of show, budgets & reconciliation
  • On-site event logistics management & execution
  • Serve as the primary day-to-day lead for all assigned events, managing all logistics including venue contracting, F&B, staffing, décor, security, check-in, and on-site execution
  • Assists management team in operational aspects (i.e., manage finances, staffing, team bandwidth, HR, culture and training)
  • Supports the development of processes and procedures that enable smooth collaboration amongst internal and external partners.
  • Resource for trouble-shooting and problem-solving. Supervises mid-level Managers.
  • Creates and fosters a strong creative culture with a focus on the growth and development of the team.
  • Demonstrates strong thought leadership, keeping ahead of trends and providing proactive inspiration and recommendations.
  • Builds and maintains strategic relationships with key/potential clients and key third parties/vendors.
  • Makes timely, informed decisions that consider the facts, goals, constraints, and risks.
  • Applies 'planning' theory as a critical thinker daily, identifies and exploits strategic opportunities.
  • Acts as a strategic partner for senior-level clients, shaping their strategy.
  • Builds and maintains strategic relationships that benefit the organization and support business goals.
  • Advises clients at the most senior level and is viewed as a true Experiential expert to clients based on their strategic approach and mindset.
  • Leads their area in pitches based on in-depth industry knowledge and innovative strategies.
  • Delivers innovative activations and/or strategy that creates new offerings and improves existing processes.


REQUIREMENTS
  • Experience in event planning and execution, with demonstrated experience managing a diverse portfolio of event types and sizes
  • Proven experience managing third-party event agencies - including briefing, overseeing production, and holding external partners accountable to outcomes
  • Proven ability to manage multiple events simultaneously across different stakeholder groups, timelines, and complexity levels
  • Strong budget management skills with a track record of delivering high-quality experiences within cost parameters
  • Excellent communicator and relationship-builder - comfortable working across a wide range of internal partners, external vendors, agencies, and senior stakeholders
  • Highly resourceful and self-sufficient
  • Highly detail-oriented with strong organizational skills and the ability to manage complex logistics without losing sight of the bigger picture
  • Calm and decisive under pressure - able to adapt quickly and make confident decisions in fast-moving, high-stakes environments
  • Establishes themselves as an expert voice in the industry, influencing trends and best practices.

About Vayner Media

Vayner Media is a digital marketing agency that provides social media and content marketing services to businesses. The company's services include strategy development, creative production, and media planning and buying. Vayner Media has worked with a variety of clients, including PepsiCo, General Electric, and Johnson & Johnson. The company was founded in 2009 by entrepreneur Gary Vaynerchuk and is headquartered in New York, New York.
Learn more about Vayner Media
Size
800 employees
Industry
Media
Founded
2009
* Ladders Estimates

Similar Jobs

Ad banner background

Get Ready For Your
Next Interview

More Hospitality & Recreation Jobs

Find similar VP, Experiential Production jobs:

NationwideLos Angeles, CA