Job DescriptionIn this role, you'll make an impact in the following ways:
- Support Office of the Corporate Secretary in executing its responsibilities relating to the Board of Directors of U.S. subsidiary entities, including:
- Prepare, organize, and maintain corporate governance documents, including agendas, resolutions, written consents, minutes, and related board materials.
- coordinate and plan Board meeting schedules and logistics
- coordinate with internal partners to prepare presentation materials for Board meetings
- facilitate communication and serve as a key point of contact regarding Board-related information, including in connection with regulatory filings and inquiries from internal and external stakeholders
- Provide support for governance and documentation processes that enable the bank to execute documents properly and meet client, regulatory, and business requirements.
- Maintain accurate legal entity records and related governance materials across a complex corporate structure, including information relating to directors and officers, organizational documents, corporate history, jurisdiction of formation, and jurisdictional qualifications to conduct business.
- Coordinate with stakeholders across the enterprise to gather and provide corporate information for know-your-customer (KYC), regulatory, audit, and other internal or external requests.
- Draft, review, finalize, and manage incumbency certificates, secretary's certificates, authority certifications, signature cards, and other corporate documents required for business, client, and regulatory purposes.
- Coordinate with BNY's registered agent, CT Corporation, on entity-related filings, service of process, and related administrative matters.
- Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes.
- Help drive consistency, control, and operational excellence in corporate secretarial processes and recordkeeping.
- Support legal and business unit personnel, as needed (e.g., M&A and other transactional; due diligence; audits; litigation responses).
- Maintain Global Corporate Secretarial SharePoint Site
- Conduct legal and business research as required.
- Support special projects and other responsibilities within the Office of the Corporate Secretary, as needed.
To be successful in this role, we're seeking the following:
- Bachelor's degree or paralegal certificate required, or the equivalent combination of education and experience.
- 5+ years of experience at a law firm and/or in the legal department of a public company, with a focus on corporate secretarial matters, legal entity governance, subsidiary board support, or corporate governance documentation.
- Experience in a financial services firm preferred.
- High degree of proficiency in Microsoft Office applications.
- Experience with Computershare's Global Entity Management System (GEMS) or a similar corporate entity management/tracking system is a plus.
- Demonstrated ability to prioritize work, solve problems, and manage time independently with minimal supervision.
- Highest standards of integrity and trustworthiness, with the ability to work in a fast-paced, demanding environment on discrete and confidential matters.
- Strong attention to detail and excellent organizational skills.
- Advanced oral and written communication skills, including the ability to communicate effectively with senior leaders across the company.
- Preferred paralegal certification from an ABA-accredited program or from the Association for Legal Professionals (NALS), National Federation of Paralegal Associations (NFPA), or National Association of Legal Assistants (NALA).
