Job DescriptionDescriptionTransaction Coordinator plays a key role in supporting the Capital Markets Debt & Structured Finance team through efficient coordination, organization, and execution of administrative and operational functions.
Transaction Coordinator will be responsible for managing, tracking, and reporting all revenue-related activities tied to commercial real estate finance transactions. This role ensures accuracy in deal data, timely revenue recognition, and compliance with financial policies and closing procedures. The ideal candidate combines transaction coordination skills with strong financial and analytical capabilities, maintaining a high level of precision and organization in a fast-paced environment.
This position is ideal for a highly organized, detail-oriented, dependable and proactive professional, who thrives in a fast-paced environment, managing multiple priorities and confidential materials with precision. Transaction Coordinator will work with adjacent business lines including Investment Sales, Data Center Capital Markets and Strategic Advisory & Liquidity Services.
Responsibilities
Key Responsibilities- Coordinate financial aspects of commercial real estate transactions from origination through closing and funding; maintain accurate revenue tracking systems and ensure proper documentation for each transaction
- Track and maintain active deal pipelines for all business lines, ensuring updates are distributed regularly to internal stakeholders; manage revenue forecasts, and closing schedules.
- Work closely with finance, accounting, and asset management teams to ensure timely recognition of fees, commissions, and income allocations.
- Communicate with internal stakeholders, lenders, and external partners to verify financial data and closing details.
- Manage confidentiality agreement (NDA) process for active transactions, and liaise with outside counsel and clients, as needed.
- Utilize Newmark's CRM system for transaction management
- Maintain digital files and databases, ensuring files are kept up to date and well organized; manage team CRM and contact lists.
- Organize marketing collateral and deal-related materials across business lines, including case studies, deal announcements and press releases, in coordination with internal marketing and communications teams.
- Manage scheduling, expenses, and administrative tasks for senior team members.
- Oversee recordkeeping of historical transactions, team performance, and deal analytics.
- Other business development initiatives as required.
QualificationsExperience & Qualifications- Bachelor's degree required; 3-5 years of transaction management experience in commercial real estate, investment banking, or related financial services environment.
- Excellent organizational skills and attention to detail; ability to manage multiple projects simultaneously
- Experience managing high-volume workflows and complex administrative tasks with minimal direction, under tight deadlines
- Professional written and verbal communication skills; ability to manage communications among multiple stakeholders.
- Discretion in handling sensitive and confidential information.
- Proficiency in Microsoft Office Suite and CRM/database systems.
- Familiarity with commercial real estate finance transactions and capital markets processes strongly preferred.
Salary Range:The expected base salary for this position ranges from $85,000 to $1000,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).
Working Conditions: Normal working conditions with the absence of disagreeable elements.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
