Short DescriptionBowman has an opportunity for a Systems & Automation Specialist III to join our team in Reston, VA.
PurposeThe Systems & Automation Specialist III supports the administration, testing, and continuous improvement of the organization's core business systems, with a primary focus on Deltek Vantagepoint and Smartsheet. This role builds and maintains workflows, dashboards, and automated processes under the direction of the Manager; executes system testing and access-review cycles; maintains project and risk documentation; and applies AI-assisted tools to complete technical work efficiently. It serves as a hands-on execution partner within the team's growing PMO framework, supporting Project Managers and Business Analysts across Finance, Accounting, IT, and Billing Operations.
ResponsibilitiesLeadership and Direction- Act as a trusted partner to the Manager, advising on process improvements and automation opportunities.
- Serve as a go-to resource for Smartsheet best practices, governance, and standardization, assuming ownership of recurring Smartsheet development and support responsibilities transitioned from the Manager.
- Promote standardization, scalability, and reusability of business systems solutions across the organization.
- Champion the use of AI-assisted tools to drive continuous improvement in automation frameworks, workflows, and reporting.
At the Operational and Company Level- Perform quarterly User Access Reviews (UAR) of Vantagepoint, ensuring access aligns with role-based and internal control requirements.
- Plan and conduct User Acceptance Testing (UAT) for Vantagepoint upgrades and module implementations.
- Support annual or bi-annual reorganization activities and associated system testing.
- Manage data integration into Vantagepoint, including overhead task creation and large-project work breakdown structures (WBS).
- Respond to Smartsheet development requests from teams across the business; gather and translate requirements into effective solutions.
- Design, build, and maintain Smartsheet sheets, dashboards, reports, and automated workflows, including reusable templates for recurring processes.
- Ensure data integrity, governance, and compliance with organizational standards.
- Identify opportunities to improve efficiency through automation and elimination of manual processes.
Do the Work- Maintain the CRAID (Constraints, Risks, Assumptions, Issues, Dependencies) and task logs, ensuring accuracy and completeness.
- Capture meeting minutes and action items and distribute summaries with owners and due dates to the stakeholder group.
- Build and maintain integrations and automation scripts using AI-assisted development tools (e.g., Claude Code) and Smartsheet APIs to connect enterprise systems, with no traditional programming background required.
- Work closely with the Manager to develop more efficient methods for completing work, applying AI platforms under supervision.
- Stay current on developments in AI, sharing relevant findings and their potential application with the Manager.
- Contribute to design plans for new AI agent architecture as this capability matures.
- Document solutions, processes, and technical designs for maintainability and knowledge sharing.
- Assist Project Managers and Business Analysts as needed.
- Complete other ad hoc system, automation, and project coordination tasks as requested by leadership.
Success Metrics and Competencies- Timeliness, quality, and stakeholder adoption of delivered systems and automation solutions.
- Accuracy and completeness of CRAID/task logs and system testing documentation.
- Measurable reduction in manual processes through automation.
- Ability to translate business needs into technical outcomes using AI-assisted tools.
- Strong analytical, troubleshooting, and problem-solving skills.
- High attention to detail and commitment to data accuracy and governance.
- Effective communication across technical and non-technical audiences.
- Ability to manage multiple concurrent priorities in a fast-paced, evolving environment.
- Curiosity and continuous-learning mindset, particularly toward AI and automation.
- Self-reliance and ability to operate with limited direction.
Qualifications- Bachelor's degree in Information Systems, Business, Finance, Computer Science, or related field (or equivalent experience).
- Three or more (3+) years of experience in business/finance systems, ERP administration, or a systems analyst role.
- Hands-on experience with Deltek Vantagepoint (testing, configuration, and data management) required.
- Working knowledge of Smartsheet, including building sheets, dashboards, reports, and workflows. Deep development expertise is not required, but the candidate must be able to assume ongoing Smartsheet support responsibilities.
- Experience executing UAT/UAR or structured system testing.
- Demonstrated ability to use AI tools (e.g., Claude, Claude Code, Microsoft Copilot) to accelerate work and build technical solutions; willingness to develop scripts and integrations with AI assistance in lieu of traditional programming.
- Strong proficiency in Microsoft Excel and working with data.
- Familiarity with APIs, Python, or Azure DevOps a plus.
- Understanding of internal controls, role-based access, or SOX/SOC principles a plus.
- Experience in the AEC industry or with project accounting a plus.
Salary and eligible variable compensation (if any) commensurate with experience. Range $108,000 - $137,000 and includes a comprehensive benefits package.
Our comprehensive benefits package includes:- Medical, dental, vision, life, and disability insurance
- 401(k) retirement savings plan with company match
- Paid time off, sick leave, and paid holidays
- Tuition reimbursement and professional development support
- Discretionary bonuses and other performance-based incentives
- Employee Assistance Program (EAP), wellness initiatives, and employee discounts
Eligibility for certain benefits may vary based on position, location, and employment status.
Physical Demands and Working Environment- Primarily indoor professional or remote office environment which may include bright/dim light, noise, fumes, odors, and traffic.
- Mobility around an office environment.
- Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, and filing cabinets.
- Occasional lifting or carrying up to 20 pounds.
- Occasional pushing or pulling up to 20 pounds.
- Occasional reaching outward or above shoulder.
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Job Description DisclaimerNote: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.
