Job Description

Organizational Context and Scope

Under the overall supervision of the Chief, Global and Domestic Programmes Unit of the Global Office (GO) Washington, D.C., and the direct supervision of the Senior Resources Management Officer (SRMO), and in close collaboration with the Regional Office (RO) in Panama and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Responsibilities

1. Conduct strategic planning for supply chain related activities of the Washington GO in close collaboration with relevant internal and external stakeholders, as well as relevant units at HQ.
2. Conduct logistics capacity assessments and market research to keep decision-makers abreast about local market trends and developments; analyse statistical data and market reports on the commodity situation, production patterns and availability of goods and services.
3. Supervise, manage and provide first-line support and guidance for all supply chain management-related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the GO.
4. Prepare regular progress reports, statistical information and briefing notes, as required.
5. Lead and supervise the supply chain activities in the GO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide guidance and training to the relevant staff with respect to the related policies, rules and regulations.
6. Identify supply chain bottlenecks (value stream mapping) and optimise the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
7. Review procurement requests, identify service providers, and evaluate information regarding vendors' performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.
8. Solicit bids, quotations and tender documents, oversee bidding process and provide guidance for executing the procurement transactions, analyse the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorisation in line with the GO's Delegation of Authority (DOA) matrix.
9. Liaise with the programme management and provide first-line technical support in the preparation and issuance of "Call for Proposals" and bidding documents for the tendering processes of the programmes/projects. Ensure that bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.
10. In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the GO, RO and relevant HQ departments, as appropriate.
11. Establish and manage appropriate and robust internal control mechanisms for SCM process to safeguard the Organization's assets and prevent fraud, while ensuring that applicable administrative procedures are in place and followed in accordance with the Organization's rules and regulations.
12. Monitor the maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers, where feasible and cost effective.
13. Supervise, train and guide the SCM staff of GO, while monitoring, evaluating and promoting their professional and career development.
14. Represent the GO in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
15. Perform such other relevant duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Master's degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• Bachelor's degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,
• Excellent computer literacy and good knowledge of enterprise resource planning systems (ERP), such as Oracle, is an advantage.

Languages

IOM's official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written).

Working knowledge of French or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

The eligibility criteria for expressing interest in roles covered by the Pathways Pool have been widened, as outlined in the Pathways Pool guidelines.

• Current staff members who are members of the Pathways Pool will now also be able to express interest in relevant roles at lower-level grade(s);
• Current staff members who are not members of the Pathways Pool may also express interest in roles covered by the Pathways Pool if the positions they encumber are due to be abolished as part of structural adjustments and if they meet certain requirements (as per Pathways Pool guidelines section 4). However, they will have to undergo a Fast-Track Pathways Assessment if they are being considered for the role.

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.