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The Accounts Payable Supervisor leads the Accounts Payable (AP) function for RTD, with end-to-end accountability for vendor payment operations, internal controls over disbursements, and cross-system integration of payment data from HR Management, Risk Management, and Purchasing Card (P-Card) systems. The Supervisor updates, implements, and recommends policies governing payment of liabilities to optimize cash flow, capture available discounts, and steward extended vendor credit. The role carries direct oversight of organizational cash outflow controls, regulatory reporting obligations including IRS 1099 reporting and Colorado withholding compliance, and the supervision of a team responsible for high-volume invoice and payment processing.

DUTIES & RESPONSIBILITIES:

Accounts Payable Operations

• Manages and schedules Accounts Payable (AP) processing, payment batch runs, month-end and year-end activities, ensuring timely and accurate disbursement of liabilities in accordance with authorization procedures.
• Oversees record management, retention, and supporting documentation for AP transactions.
• Reconciles and prepares monthly analysis of AP-related General Ledger and clearing accounts.

Vendor Master File, Tax Reporting, and P-Card Oversight

• Oversees Vendor Master File administration, including vendor onboarding and maintenance, W-9 and W-8 collection and validation, IRS TIN matching, vendor screening, duplicate prevention controls, and data quality reviews.
• Administers vendor banking and credit relationships, including ACH and wide setup verification, banking change controls, and vendor bankruptcy handling.
• Manages annual IRS 1099 reporting processes, including card payment reporting coordination, backup withholding administration, and corrections processing.
• Administers Colorado state withholding and remittance obligations on reportable vendor payments.
• Reviews Purchasing Card (P-Card) reconciliations, exception reports, and related reporting requirements; identifies compliance concerns and escalates non-compliant transactions or suspected fraud.
• Coordinates P-Card policy updates and training in partnership with Finance and Procurement.

Policy, Internal Controls, and Audit Support

• Owns AP policies, procedures, and governance documents; implements updates to ensure compliance with regulatory changes, accounting standards, GAAP, GASB pronouncements, and organizational needs.
• Maintains AP internal control documentation, including process narratives, control matrices, and segregation-of-duties matrices.
• Supports external, internal, and Single Audit engagements, including preparation of provided-by-client (PBC) schedules, sample selection, and walkthrough coordination.
• Ensures AP disbursement practices comply with applicable Colorado prompt payment requirements.
• Administers escheatment of unclaimed property under the Colorado Revised Uniform Unclaimed Property Act, including identification of stale-dated payments and credits, due diligence procedures, and remittance to the State Treasurer.
• Supports federal grant disbursement documentation requirements under 2 CFR Part 200 and FTA Circular 5010.1E, including allowability review and Schedule of Expenditures of Federal Awards (SEFA) reporting input.

Systems and Process Improvement

• Manages the import and integration of payment data from upstream systems, including HRMS (payroll and data export), Risk Management systems, and P-Card systems.
• Serves as primary AP subject matter expert for ERP systems, leading implementation, testing, process design, system enhancements, and ongoing optimization efforts.
• Documents ERP-dependent controls and identifies migration validation requirements to ensure continuity of internal controls through system transition.
• Prepares monthly AP performance reporting, including aging analysis, days payable outstanding (DPO), on-time payment rate, discount capture rate, and vendor risk maintenance.
• Identifies and escalates significant operational, compliance, vendor, and payment-related risks to the Accounting Manager.
• Partners with Procurement, Finance Department, and Legal on payment-related matters, vendor disputes, and process improvements.

People Power Management

• Maintains appropriate staffing levels and reviews progress to ensure the quality and quantity of work meet standards and deadlines for deliverables to meet program goals and objectives.
• Recruits staff to include interviewing, hiring, assigning work, training, coaching, and counseling to ensure consistent application of Employee Guidelines, processes, and procedures.
• Conducts performance reviews and holds employees accountable for optimal performance of their responsibilities.
• Fosters a safety-first culture, prioritizing prevention, accountability, and continuous improvement.
• Takes action to advance the goals of Equal Employment Opportunity, Small/ Disadvantaged Business Enterprise, Title VI and ADA Plans, thereby ensuring RTD's hiring programs, work environment, contracting and procurement practices, and transit services/programs are fair, equal, and non-discriminatory.

OTHER:

All job-related duties as assigned

QUALIFICATIONS:

Required:

• Bachelor's Degree Accounting, Finance, Economics required, or an equivalent combination of education and relevant work experience.
• A minimum of five (5) years of Accounts Payable experience in a high-volume environment.
• A minimum of three (3) years of experience in a leadership or supervisory role.
• Experience working with ERP and HRMS systems.

Preferred:

• Experience in a public sector, governmental, or transit agency environment.
• Working knowledge of governmental accounting standards (GASB) applicable to enterprise fund operations.
• Experience supporting an ERP implementation or major system upgrade in a functional lead or subject matter expert capacity.
• Experience administering high-volume 1099 reporting cycles, including IRC A7 6050W coordination with card-issuer 1099-K filings.
• Experience administering a P-Card program, including MCC controls and exception review.
• Accredited Payables Manager (APM), Certified Payroll Professional (CPP), or other equivalent certifications.

KNOWLEDGE, SKILLS & ABILITIES:

• Familiarity with federal grant compliance frameworks (2 CFR Part 200, FTA Circular 5010.1E, Single Audit).
• Working knowledge of Colorado prompt payment statutes and the Colorado Revised Uniform Unclaimed Property Act (RUUPA).
• Proficiency in Microsoft Office Suite, including advanced Excel.
• Proficiency with internal control systems and concepts, including segregation of duties and entity-level controls.
• Proficiency with current Internal Revenue Service (IRS) reporting procedures, requirements, and applicable state regulations.
• General knowledge of procurement processes and three-way match controls.
• Proficiency in accounting systems, including system processes and data flow across integrated platforms.
• Strong analytical and reconciliation skills.
• Ability to draft and interpret policy and procedure documentation in a governance-driven environment.
• Strong written and verbal communication skills, including the ability to communicate specialized information to internal stakeholders, vendors, auditors, and regulators.
• Ability to use sound judgment under regulatory and audit scrutiny.
• Ability to manage time and workload effectively, including planning, organizing, and prioritizing with attention to detail.
• Ability to lead and develop staff, including setting clear expectations, providing effective coaching and feedback, and fostering a high-performing, inclusive team culture.
• Ability to interpret and keep current on policies, procedures, and regulations affecting the profession.

OR:

An equivalent combination of education, experience, knowledge, skills, and abilities.

WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

The work environment is a typical office environment with minimal exposure to excessive noise or adverse environmental issues.

CAREER MAP:

Based on job performance, experience, education and position availability the next step on the career map for this position may be:

Other Accounting Supervisor roles

Pay Range:

$84,407.00 - $119,224.25 Annual