Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range

$109,530 - $134,100 Annually for the A01.3 Level

This is the lowest to highest salary in good faith we would pay for this role at the time of this posting. Pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for a Division Administrator, supporting the administrative functions within the Weapons Business Operations Division (WBOD). As part of the management team, you will participate in business, workforce and operations; and will implement administrative policies and procedures. You will have oversight responsibility for administrative staffing, hiring, security, safety. This position is within the Strategic Deterrence (SD) Directorate.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

In this role, you will:

• Independently clarify, coordinate, communicate, and disseminate information. Assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.
• Evaluate, develop, and implement processes, procedures, and systems to streamline the duties for the WBOD. Provide input for the development of organizational practices.
• Represent and serve as an advisor to senior leadership, implement changes and execute operational and/or organizational strategies.
• Research and analyze business, operational, and organizational issues and problems; prepare reports for management's use and decision making.
• Assess the adherence to administrative and operational strategies, objectives and deliverables of the organization.
• Manage complex and often confidential files; determine retention/destruction status of documents using Laboratory guidelines.
• Interpret and advise personnel laws, regulations and guidelines and ensure compliance.
• Research, make requests for information, analyze, prepare, and assemble information and data from multiple and diverse sources; coordinate findings and other information with senior leadership.
• Independently clarify, coordinate, communicate, and disseminate information on behalf of the Division Leader and other senior leadership; independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.
• Conduct research and make requests for information, compile and coordinate internal and external information on a variety of business, operational and administrative topics.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Associate's degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
• Advanced analytical skills as well as the ability to anticipate, identify, and resolve complex problems using a high degree of mature judgment, discretion and tact.
• Comprehensive knowledge and experience managing recruitment and hiring practices, approving job listings, hire packages, and personnel actions, interpreting and applying policies and procedures, and an understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc.
• Knowledge and experience interpreting and implementing administrative policies and procedures.
• Experience exercising a high degree of discretion, mature judgment, and tact in handling sensitive and confidential issues with a high consequence of error.
• Experience leading business, operational and organizational activities, participating in a variety of organizational projects and researching, interpreting and applying a wide variety of policies, procedures and guidelines.
• Advanced written and verbal communication skills necessary to effectively interact with all levels of personnel internal and external to LLNL, including the advanced skills necessary to explain, present, direct, negotiate, and influence others.
• Advanced problem solving, analytical and organizational skills with the ability to anticipate, identify and resolve complex issues in a rapidly changing environment.
• Efficient analytical, research, and complex-problem-solving skills to independently and successfully resolve unique and highly complex problems. Extensive experience participating in strategic planning activities.
• Advanced knowledge of personal computers and associated software including MS Office applications.

Qualifications we desire

• Bachelor's degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.