The Senior Executive Assistant provides professional support to the Executive Vice President-Chief People Officer, Sr. Vice President-Global Financial Planning, and the Sr. Vice President-Global Finance as well as assigned departments, which includes, project management as well as administrative support responsibilities. A proactive, initiative-taking and solution-oriented mindset and a quest for continuous improvement are essential.
ROLES AND RESPONSIBILITIES
- Serve as a strategic partner to C-suite leadership, supporting enterprise priorities, executive initiatives, and high-impact business operations.
- Manage complex executive operations including dynamic calendars, communications, travel, meeting cadence, and shifting business priorities across internal and external stakeholders.
- Drive coordination and execution of executive meetings, leadership reviews, board-related activities, offsites, and cross-functional forums.
- Anticipate executive needs, proactively identify solutions, and ensure seamless day-to-day support in a fast-paced, highly visible environment.
- Prepare executive-level presentations, briefing materials, reports, dashboards, and communications for leadership audiences.
- Partner across departments to support special projects, organizational initiatives, and company events aligned with strategic business objectives.
- Handle highly confidential information with exceptional judgment, discretion, and professionalism.
- Manage administrative operations including expense reporting, vendor coordination, purchase requests, invoices, and executive-related business processes.
- Oversee office coordination needs including workspace planning, equipment logistics, and operational support for the leadership team.
- Establish and maintain efficient systems, processes, and documentation to improve executive and team effectiveness.
- Draft, edit, and manage executive correspondence and communications on behalf of leadership.
TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)
- Exceptional organizational and prioritization skills with the ability to manage multiple competing priorities in a fast-paced, executive-level environment.
- Strong verbal and written communication skills with the ability to engage effectively with executives, employees, board members, and external stakeholders.
- Demonstrated ability to operate with a high degree of professionalism, accountability, discretion, and sound judgment.
- Proven ability to handle highly sensitive and confidential information with integrity and maturity.
- Advanced proficiency in Microsoft Office Suite including Outlook, PowerPoint, Excel, Word, and Teams; experience with SharePoint, Concur, Adobe Acrobat, and collaboration technologies preferred.
- Strong executive business writing, editing, and presentation preparation skills with exceptional attention to detail and accuracy.
- Highly resourceful, proactive, and solutions-oriented with the ability to anticipate needs and operate independently with minimal direction.
- Strong project coordination and operational management capabilities with the ability to drive initiatives to completion.
- Ability to establish effective partnerships and collaborate across all levels of the organization, including senior leadership.
- Comfortable navigating ambiguity, shifting priorities, and evolving business needs with agility and composure.
- Strong technical aptitude with the ability to quickly learn and adapt to new systems, tools, and technologies.
- Demonstrated commitment to operational excellence, continuous improvement, and delivering high-quality results.
- Excellent interpersonal and relationship management skills with a collaborative, team-oriented approach.
EDUCATION AND EXPERIENCE
- Minimum of 10 years of progressive executive administrative support experience, including direct support of C-suite executives or senior leadership in a complex, fast-paced environment.
- Proven experience managing high-volume executive operations, complex calendars, travel coordination, communications, and cross-functional stakeholder engagement.
- Demonstrated ability to support senior leaders with professionalism, discretion, sound judgment, and executive presence.
- Experience partnering across departments and coordinating enterprise-level meetings, initiatives, and events preferred.
- High school diploma or GED required; additional business, administrative, or related professional training preferred.
43.27 - 54.07 - 64.86 USD Hourly
