USAmeriBancorp

Sr Corporate Paralegal

USAmeriBancorp • $70K — $95K *
Morristown, NJ 07960In-Person
Legal & Accounting
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • Minimum of 5 years of paralegal experience, ideally in corporate or in-house legal departments.
  • Strong knowledge of legal terminology and document drafting.
  • High school diploma or equivalent required; paralegal certificate or bachelor’s degree preferred.
  • Experience with governance, corporate, or transactional work highly desirable.
  • Proficient with Microsoft Office and familiar with legal technology, especially document and entity management systems.

Responsibilities

  • Assist with corporate governance matters and preparation of related documentation.
  • Maintain corporate records, including minute books and organizational charts.
  • Draft and revise legal documents under attorney supervision.
  • Organize diligence materials for M&A and prepare closing binders.
  • Coordinate and improve legal operations through technology and workflow tools.
  • Respond to shareholder inquiries and maintain accurate records of communications.
  • Support attorneys with multiple assignments while handling confidential information.

Benefits

  • Access to training programs and continued education.
  • Flexible work environment with emphasis on work-life balance.
  • Opportunity to collaborate with diverse business teams and stakeholders.
  • Use of cutting-edge legal technology, including AI-enabled tools.
Full Job Description
Responsibilities include but are not limited to:
  • Corporate & Governance Support
    • Assist attorneys with corporate governance matters, including preparation of board, committee, and subsidiary materials.
    • Maintain corporate records, minute books, resolutions, entity charts, and related documentation.
    • Prepare corporate documents for attorney review and execution, including written consents, resolutions, secretary's certificates, certificates of incumbency, and officer certifications; coordinate signature collection and maintain final, fully executed versions.
    • Maintain and regularly update subsidiary organizational charts, director/officer lists, and related corporate data; respond to internal and external requests for corporate information (e.g., good standing, authorized signers, entity details) in a timely, accurate manner.
    • Support entity management, including formations, dissolutions, qualifications, and ongoing compliance; prepare and submit annual, biennial, and other periodic state filings (e.g., annual reports/statements of information) and follow up with
    • Secretaries of State, Departments of Taxation, and other government agencies to confirm status and resolve issues.
    • Interface with third party vendors and service providers, including entity management firms, corporate governance platforms, registered agents, transfer agents, and outside counsel.
  • Transactional & Legal Document Support
    • Draft and revise routine legal documents, correspondence, and agreements under attorney supervision.
    • Assist with M&A and other transactions by organizing diligence materials, tracking deliverables, and preparing closing binders.
    • Manage execution, filing, and distribution of legal documents.
  • Research & Analysis
    • Conduct legal and factual research using internal and external resources.
    • Summarize findings clearly and concisely for attorney review.
    • Track regulatory and legal developments as directed.
  • Legal Operations & Coordination
    • Coordinate with internal business partners to collect information and documentation needed for legal matters.
    • Assist with responses to internal requests, audits, and regulatory inquiries.
    • Leverage legal technology (e-signature, document management, entity management, and workflow tools) to improve speed and accuracy; comfort evaluating and using emerging tools, including AI-enabled features, in a responsible and confidential manner.
    • Improve and maintain legal processes, templates, and workflows to enhance efficiency.
    • Support escheatment matters, including coordination of required filings, documentation tracking, and responses to internal information requests, in collaboration with Legal and business partners.
  • Shareholder & Investor Relations Support
    • Serve as a point of contact for routine shareholder inquiries, coordinating with Legal, Investor Relations, and outside agents as appropriate.
    • Prepare and respond to shareholder requests, including coordinating transactions or transfers, document requests, and ownership confirmations.
    • Maintain records of shareholder communications, requests, and responses.
    • Escalate sensitive, novel or potentially contentious shareholder matters to attorneys.
  • Document & Matter Management
    • Organize, maintain, and retrieve electronic and physical legal files.
    • Ensure accurate recordkeeping and version control.
    • Support the Legal Department with matter tracking and reporting.
  • General Legal Support
    • Support multiple attorneys simultaneously while prioritizing assignments.
    • Handle sensitive and confidential information with professionalism and discretion.
    • Perform other related duties as assigned to support the Legal Department.


Required Skills:
  • Excellent organizational, communication, and time management skills.
  • Ability to manage competing deadlines in a fast-paced environment.
  • High level of discretion, judgment, and attention to detail.
  • Strong interpersonal skills and professionalism when partnering with attorneys, business stakeholders, outside counsel, and government agencies.
  • Technology-forward mindset, including proficiency with Microsoft 365 tools and comfort learning new software (e.g., document management, entity management, e-signature), including AI-enabled tools, while maintaining confidentiality.
  • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Required Experience:
  • High Diploma or GED equivalent and minimum of 5 years of paralegal experience, preferably in a law firm or in-house legal department, with strong knowledge of legal terminology, document drafting, and legal processes, and experience supporting corporate, transactional, or governance work.

Preferred Experience:
  • Paralegal certificate or bachelor's degree, law firm experience supporting corporate, securities, litigation, or regulatory practices; experience working with document management systems; experience with entity management platforms and/or board or governance tools such as CSC, Diligent, or similar systems, including maintaining complex subsidiary structures; and comfort working across multiple practice areas and with senior stakeholders.

About USAmeriBancorp

Valley National Bancorp, doing business as Valley Bank, is a regional bank holding company headquartered in Wayne, New Jersey with approximately $42 billion in assets. Its principal subsidiary, Valley National Bank, currently operates over 230 branch locations in northern and central New Jersey, the New York City boroughs of Manhattan, Brooklyn, and Queens, as well as Long Island, Florida, and Alabama. Valley Bank holds approximately $29 billion in assets. ,Valley Bank is one of the largest commercial banks headquartered in New Jersey.
Learn more about USAmeriBancorp
Industry
Legal & Accounting
* Ladders Estimates

Similar Jobs

Ad banner background

Get Ready For Your
Next Interview

More Jobs at USAmeriBancorp

  • USAmeriBancorp
    Branch Manager
    $70K — $95K *
    White Plains, NY 10605 (Westchester County)
    Today
    Finance & Insurance
    In-Person
  • USAmeriBancorp
    Sr Corporate Paralegal
    $70K — $95K *
    Morristown, NJ 07960 (Morris County)
    Today
    Legal & Accounting
    In-Person
  • USAmeriBancorp
    Sr Corporate Paralegal
    $70K — $95K *
    New York, NY 10025 (New York County)
    Today
    Legal & Accounting
    In-Person
  • USAmeriBancorp
    Branch Manager
    $80K — $120K *
    New York, NY 10025 (New York County)
    Today
    Finance & Insurance
    In-Person
  • USAmeriBancorp
    Branch Manager
    $70K — $95K *
    Brooklyn, NY 11214 (Kings County)
    Today
    Finance & Insurance
    In-Person

More Legal & Accounting Jobs

Find similar Sr Corporate Paralegal jobs:

NationwideMorristown, NJ