Job title: Sr Administrative Coordinator Global Med NGI

Location: Morristown, NJ

This position will report into the Head of Global Medical Immunology which is a segment of the Specialty Care organization.

Main responsibilities:

• Sr. Administrative Coordinator is to provide administrative and operational support to the Head of Global Medical Immunology.

• Ensures smooth and efficient day-to-day flow of administrative operations to include calendar and meeting management, ownership of MS Teams, SharePoint sites and distribution lists

• Manages multiple priorities in a fast-paced environment, pro-actively organizes face to face and virtual events, manages meeting planning and logistics and arranges domestic and international business travel. Proactively troubleshoot and address travel conflicts Additionally, generate detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations.

• Prioritizes and executes tasks with minimal direction or supervision. Handles confidential information with discretion

• Manages timely processing of expenses per internal policies and systems

• Digitally savvy, compiles and prepares information for presentations using MS Office software and other corporate systems & tools, including but not limited to, correspondence, reports, tables & analyses, presentations, scientific manuscripts, etc. 

• Provides a positive presence and excellent support with answering and prioritizing requests and communications. Leverages skill, tact, persuasion and/or influence to accomplish objectives with internal and external stakeholders.

• Interfaces with corporate functions such as People & Culture, Finance, Legal, Digital, etc. to facilitate cross-GBU information sharing and processes. 

• Takes initiative and independently manages special/administrative projects in dynamic fast paced environment

• Partners closely with Global Medical Leadership Team to drive operational effectiveness and collaborates with other administrative professionals within the organization to coordinate operations and share best practices

• Captures and prioritizes non-routine needs on a real-time basis, as well as keeping track due dates for tasks and action items for on-time completion

• Completes other duties as requested

About you

Competencies/Other Skills that are necessary for success in this role:

• This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with an ability to appropriately handle sensitive and confidential information

• Ability to work in an environment going through changes and ability to build relationships across an organization; self-starter mindset and willingness ability to expand scope of work  

• Exceptional organizational skills with a demonstrated ability to work in an accurate and detailed manner

• Excellent inter-personal, verbal and writing skills, and energy

• Must be flexible, organized, proactive, collaborative, and calm under pressure

• Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions with senior leadership of the organization and with key external stakeholders

• Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact

• Demonstrated experience in execution and accountability for project coordination and, or management

Basic Qualifications:

• HS/GED with 10 years’ experience, an Associate's degree with a minimum 7 years experience OR a BA/BS with 5 years’ experience in administrative duties

• Prior experience supporting executives

• Possess a high-level of proficiency with Microsoft Office, PowerPoint, Excel and Visio experience

• Ability to exercise sound judgment and determine priorities

• Proactively anticipate and identify issues and propose solutions or takes steps to resolve

• Demonstrated experience problem-solving and maintaining a proactive and diplomatic demeanor in a complex, ambiguous situations

• Demonstrated ability to use discretion and manage sensitive and confidential information

• Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment

Why Choose Us?  

• Bring the miracles of science to life alongside a supportive, future-focused team. 

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. 

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. 

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave. 

The salary range for this position is:

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can