Experience with proposals for small businesses in federal contracting
In-depth knowledge of Shipley Best Practices
Track record of leading proposals exceeding $5 million
Proficient with Microsoft Office Suite and Adobe Acrobat
Strong communication skills, both written and verbal
Experience with market research tools like GovWinIQ and Sam.gov
Ability to manage multiple priorities in a remote environment
Responsibilities
Leads proposal lifecycle ensuring compliance and timely submissions
Creates proposal strategies to produce high-quality, compelling submissions
Collaborates with Solutions Team for responsive and unique proposals
Integrates win strategies with the proposal team and Capture Manager
Organizes Proposal Kickoff meetings to keep team aligned
Prepares outline, templates, and compliance matrices for proposals
Conducts quality assurance checks on proposal documents
Coordinates production phases and finalizes submissions
Maintains proposal resource library
Benefits
Comprehensive Medical, Dental, and Vision Plans with 100% employer coverage for employees
Life Insurance
Flexible Paid Time Off including 11 Company Paid Holidays
401K Plan with employer matching
Professional Development Training reimbursement
Flexible and remote work schedules
Full Job Description
Location: Hybrid - (Herndon, VA)
Key Responsibilities:
Leads end-to-end proposal development, and fully accountable for 100% compliance, timely delivery, and strategic alignment with business objectives.
Proactively partners with Solutions and Capture teams to shape compelling, customer-focused messaging with integrated win themes across proposal volumes
Leads high-performance proposal operations, including kickoff meetings, daily stand-ups, and milestone reviews, ensuring team alignment and accountability.
Owns proposal architecture, including the rapid development of effective, compliant outlines; creation of templates, compliance matrices, and quality control protocols.
Facilitates color reviews and final QA, ensuring proposals are polished, compelling, and strategically positioned to win.
Manages final production and submission, overseeing all aspects of delivery and post-submission follow-up.
Maintains proposal assets and knowledge base, contributing to continuous improvement and organizational readiness.
Performs additional strategic duties in support of business development and growth initiatives.
Skills Required:
Bachelor's degree
Proven success supporting small business growth in federal contracting and managing proposals over $5M
5+ years of proposal management experience supporting federal, state, or local opportunities, including compliance, writing/editing, color reviews, and final submission
Exceptional time management and organizational skills; adept at juggling multiple priorities, balancing competing deadlines, and maintaining composure under pressure in fast-paced, remote environments.
Proven knowledge and experience in supporting efforts to elevate proposal quality, optimize evaluation scores, and contribute to increased win rates
Proficiency in Shipley methodologies and industry best practices
Exceptional written and verbal communication, editing, and interpersonal skills
Proficient in market research tools: GovWinIQ, eBuy, SAM.gov, FPDS
Advanced skills in Microsoft Office Suite, SharePoint, Adobe Acrobat, desktop publishing and AI tools
Desired skills:
Experience with developing oral presentations.
Interest in learning new and emerging technology trends.
Benefits:
Comprehensive Medical, Dental, and Visions Plans (Healthcare benefits are 100% employer-paid for employees only)
Life Insurance
Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays)
