ASFC Federal AFSS is seeking
a Senior Project Support Specialist to support a NASA contract in
Washington, D.C. Job Overview: Provide senior project and operations support to the NASA HQ Office of Procurement. Support includes high-level administrative coordination, executive engagement planning, communications support, workflow development, and enterprise-level operational assistance for Procurement leadership.
Responsibilities:Executive Operations and Leadership Support- Provide executive support and customer service to senior leaders within the Office of Procurement.
- Manage shared executive calendars, coordinate scheduling priorities, and ensure alignment of meetings, appointments, conferences, and engagements.
- Coordinate meeting logistics including room scheduling, equipment needs, agenda preparation, and distribution of read-ahead materials.
- Attend meetings as requested, capture action items, and report back status updates to leadership.
- Prepare standard and specialized presentation materials for NASA executives, consolidating inputs and ensuring formatting consistency.
Operational Coordination- Support planning and execution of office relocations including IT coordination, phone and workspace moves, key requests, door signage, and updates to organizational lists.
- Prepare, process, and coordinate approvals for purchase requests and other administrative documents.
- Coordinate domestic and international travel logistics, including protocol requirements and multi-leg itineraries.
- Maintain office supply inventories and ensure continuity of operations through proactive resource management.
- Develop, document, and enhance internal workflows to improve operational efficiency across Procurement functions.
- Proactively interface with all levels of management and program team members to ensure comprehensive administrative support for the Directorate.
Enterprise Communications and Documentation Management- Provide writing and editing support for a variety of documents, correspondence, and communications.
- Prepare and route official NASA correspondence in accordance with Headquarters standards, directives, and formatting requirements.
- Maintain accurate electronic files, records, and data repositories supporting Procurement operations.
- Update organizational reference materials, contact lists, and internal documentation as needed.
Administrative and Organizational Support- Support the coordination of office-wide activities, enterprise engagements, and special events.
- Assist in the development of internal resources, processes, and tools to support Procurement operations and organizational effectiveness.
- Lead or contribute to complex assignments, collaborating with team members across the Procurement enterprise.
Perform additional duties and special projects as assigned.
Requirements:- Ability to work on site full-time, during normal business hours, at NASA Headquarters in Washington D.C.
- Responsible for communicating project status and issues to customers and leadership as they arise.
- Outstanding, proactive, customer service skills with the ability to anticipate needs and create efficient process flows.
- Must have excellent oral, written, and interpersonal communication skills. Able to work with executive-level customers and leadership.
- Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook.
- Must have the ability to balance multiple priorities and produce quality work efficiently.
- Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA HQ Extensive background investigation will be performed as a requirement of the job.
- Some travel may be required.
Education and Experience:- Bachelor degree and 8 years of professional experience or 11 years of experience in lieu of degree.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
