JOB DESCRIPTION
SENIOR PROJECT MANAGER
Project Management Department
Reports to: Associate Director of Project Management

Job Summary

The Senior Project Manager (Sr PM) is energetic and committed to holistically managing a complex array of integrated marketing tactics, ranging from medium to large-scale cohesive programs. This person is responsible for managing the creation of project plans and driving digital projects from conception through to implementation. Attention to detail and consistency are critical attributes to have for this role. The Sr PM is the problem-solving partner to the account leads for all things logistical, playing an important and proactive role in helping to identify and manage project risks while leading the agency team to meet its deliverables with both decisiveness and confidence.

Additionally, the Sr PM will provide some supervision to more junior team members (Project Coordinators, Project Managers). As the steward of agency process, the Sr PM champions the appropriate steps throughout the project life cycle, connecting the right team members at the right time at each step of the way.

The Sr PM has a proactive, can-do attitude, with a sense of urgency and willingness to take on additional tasks when necessary. The right candidate will have a strong personality and be direct in team communications but will exhibit professionalism and diplomacy while building strong relationships across agency disciplines and with external partners. This person projects a calm, positive attitude toward peers and conveys confidence without overpromising on expectations.

Key Job Responsibilities (Duties may include, but are not limited to all or some of the following)

PM Methodology: Applies Calcium+Company's methodology in project plans, contracts and status reporting.

SOWs: Prepares complex statements of work. Creates or reviews estimates and statement-of-work documentation; accountable for top-down and bottom-up budgets to ensure scopes accurately reflect the required work effort

Project Finances: Expertly manages project-level finances based on brand fee structure and accurately calculates cost-to-complete estimates

Resource Allocation: Responsible for ensuring that all needed assets and resources are identified at a project level to successfully meet client expectations. Partners with Director of Project Management to address resource needs and project staffing

Technology: Continuously learns and adapts to new technologies while applying a strong knowledge of software development life cycles, web technologies, and web development processes to deliver creative solutions

Managerial Skills: Mentors and goal sets with junior staff. Delivers yearly employee reviews

Internal Relationships and Team Leadership: Positive influence within the discipline; develops strong and positive working relationships with other discipline leads and project stakeholders, motivating project teams to excel while supporting their various work streams to ensure adherence to objectives, process, and timelines

• • Continually brings innovative solutions to creative teams and explores tools to help teams function more efficiently
  • Schedules and leads internal status meetings and reviews; keeps teams informed of all project status/next steps via daily hot sheets and regroups
  • Demonstrates critical and strategic thinking skills and take solution-oriented and flexible approach
  • Cleary articulates project status creep and red flags to full team and helps devise and drive remedies.

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Job Qualifications (Skills/Requirements)

• Bachelor's degree required
• 5 years of experience in digital/print production of marketing sales materials (print and digital sales aids, videos, responsive websites, banner ads, email tools, etc)
• Advanced in project management via a flexible approach and familiar with different project methodologies
• Experience managing $4-6M pharmaceutical brand teams in an agency environment
• Product launch, med/legal, and FDA 2253/OPDP submission experience
• Skilled and seasoned with web development projects, life cycle management, analytics, and
• strategy
• Microsoft Office Suite: Word, Project, Excel, PowerPoint; JIRA or other web development tools, Acrobat Professional; web-based routing and project management system administration
• Expert in project level financial management, including different fee structures (fixed, T&M, retainer, etc)
• Problem solver with excellent communication skills
• Proven ability to multitask and handle stressful situations and deadline pressures
• Willingness to go beyond what is described in the job description and be flexible for the team, and ultimately, the work