Responsibilities:
• Provide technical and administrative support for the Program Management Office (PMO) Construction Department.
• Perform internal reviews of Change Orders (CO), Field Orders(FO) and other contractual documents for Districtwide Design/Construction projects.
• Coordinate with PMO staff and College Project Teams (CPT) on the review and processing of Change Orders for all active construction projects.
• Perform detailed review of Change Order documents for completeness and accuracy.
• Participate in coordination meetings to facilitate timely reviews.
• Maintain Change Order Logs and other tracking documents for PMO use and reference.
• Ability to read and interpret construction plans and drawings.
• Assist in preparing weekly/monthly/quarterly reports for management review. Collects, tracks, reviews lessons learned and submits for closeouts and for management review.
• Monitor changes and revisions to insure timely processing of Change Orders and Field Orders.
• Submits CO and FO for final PMO and District approvals.
• Review and follow Standard Operating Procedures for CO Processing.
• Facilitate resolution of conflicts and issues to maintain timely workflow.
• Assist in coordination meetings with field CPT.
• Generate and distribute meeting minutes to confirm discussions.
• Maintain electronic files and records for all reviews.
• Perform other job related duties as assigned.
• Maintains log of daily tasks and submits a monthly to management for review.
• Perform other relatively similar administrative duties as directed by the PMO.
Minimum Required Qualifications:
• Minimum of five (5) years of professional experience in a similar role or position in construction.
• BS/BA Degree in construction, engineering, or architecture. Four years of additional qualifying experience in excess to the minimum years stated above may be substituted for the required education.
• Proficient with Microsoft Office Software (Word, Excel, Outlook, Powerpoint) and SharePoint.
• Experience using BlueBeam and Adobe software for document reviews/mark-ups.
• Ability to work in a team environment.
• Ability to take initiative and make sound decisions.
• Effectively manage daily work effort.
• Good communication skills verbal and writing.
Preferred Qualifications:
• Previous experience with Change Orders and Supporting Documentation.
• Previous experience with educational projects.
• Experience working on a large client program;
• Experience working on multiple projects simultaneously.
• Experience with Prolog, Trimble Unity Construct (formerly e-Builder), Proliance or other PMIS systems.
• Experience with Adobe Acrobat sign (formerly Adobe E-Sign).
Compensation & Benefits
The annual salary range offered for this position is $100-115K. Actual pay offered will be dependent on the experience and expertise of the incoming candidate.
In addition to base salary, we also offer:
• Medical, dental, vision, and life insurance
• ESOP
• 401K Match
• PTO, 8 Paid Holidays + "1 WorkAversary" paid holiday to celebrate you!
• Health & Well-Being Allowance
• Tuition reimbursement
• Flexible hybrid/remote work plans
• Paid Leave Programs such as maternity, parentally, and family medical leave
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