Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience.
10+ years of payroll processing experience, with at least 5 years in a supervisory or managerial role.
In-depth knowledge of payroll systems and related software, especially ADP and Workday.
Experience with Davis-Bacon certified payroll reporting and payroll tax laws.
Strong accounting knowledge, attention to detail, analytical mindset, and problem-solving skills.
Responsibilities
Manage end-to-end payroll processing for all employees, ensuring accurate and timely payments.
Oversee accurate payroll deductions, vacation accruals, and adjustments.
Ensure compliance with payroll regulations and manage year-end payroll processes.
Lead and develop a team of payroll specialists, providing necessary training.
Continuously evaluate and recommend improvements to payroll processes.
Benefits
Hybrid work option
Comprehensive benefits package
Matching contribution retirement savings plan
Learning and development opportunities
Employee Assistance Program (EAP) plus family support
Generous holiday schedule
Full Job Description
We are seeking a Senior Payroll Manager responsible for supporting, guiding and overseeing all payroll operations for over 1300+ employees under 8+ payroll codes within the Tarkett Sports U.S. and Canadian entities. The Senior Payroll Manager oversees the accurate and timely processing of employee wages, benefits, deductions, tax filings, and Davis-Bacon Act reporting with applicable laws and regulations. The Senior Payroll Manager works closely with HR, Finance, and other departments to ensure smooth and efficient payroll operations, as well as providing leadership and guidance to the payroll team.
The Senior Payroll Manager will be reporting to the Director of Finance, Design and Construction and will follow a hybrid schedule based out of the Tualatin or West Linn, OR offices.
What you'll do:
Payroll Administration
Manage end-to-end payroll processing for all employees, ensuring accurate and timely payments.
Ensure payroll deductions, vacation accruals, journal entries, accruals, and adjustments are accurate and properly approved.
Oversee ADP master administration and payroll data integrity.
Unions and Certified Payroll
Manage payroll for unionized employees in compliance with applicable laws, regulations, and collective agreements.
Ensure accurate application of union wage scales, overtime, shift differentials, benefits, dues, pension contributions, and other union-related deductions.
Support union audits and oversee timely, accurate certified payroll reporting for government contracts and prevailing wage jobs.
Benefits
Partner with the Benefits team to validate carrier invoices and ensure timely processing.
Coordinate weekly 401(k) funding and support annual 401(k) audits.
Compliance & Taxation
Ensure compliance with federal, state, provincial, and local payroll tax and labor requirements.
Partner with ADP on payroll tax filings and issue resolution.
Serve as a point of contact for labor and tax authorities, including the IRS and Revenu Que9bec.
Manage year-end payroll processes, including T4, RL-1, W-2, 1099, and audit support.
Team Management
Lead, coach, and develop a team of payroll specialists.
Provide training on payroll systems, processes, and compliance.
Manage team performance and workload distribution to meet deadlines.
Process Improvements
Continuously evaluate payroll processes and recommend improvements to increase accuracy, efficiency, and scalability.
Support payroll system enhancements, integrations, data flow optimization, automation, and process standardization.
Develop and maintain payroll process maps, internal controls, and documentation.
Employee Support
Resolve employee payroll inquiries and discrepancies in a timely, professional manner.
Partner with HR on benefits deductions, retirement plans, and leave balances.
Confidentiality & Security
Maintain strict confidentiality of payroll information and ensure payroll data is handled securely.
What you need for success:
Education - bachelor's degree in accounting, Finance, Business Administration, or related field (or equivalent work experience).
Experience
10+ years of payroll processing experience, with at least 5 years in a supervisory or managerial role.
In-depth knowledge of payroll systems and related software (e.g., ADP, Workday, etc.).
Experience with Davis-Bacon certified payroll reporting, accounting payroll entries, payroll tax laws and compliance, including federal, state, and local tax regulations.
Systems Knowledge - Proficiency in payroll systems, especially ADP; exposure to Workday, HRIS, and timekeeping systems is a plus as well as ERP financial modules for journal entry postings.
Skills - Strong accounting knowledge, attention to detail, analytical mindset, problem-solving ability, and excellent organizational and communication skills.
Adaptability - Ability to thrive under pressure and consistently meet tight deadlines.
Compliance Expertise - Deep knowledge of payroll regulations, tax laws, and labor requirements across U.S. and Canada including union and certified payroll requirements.
Certifications (Preferred) - Certified Payroll Professional (CPP) or equivalent credential.
Travel - occasional
May require additional hours during peak payroll periods or year-end processing.
What you can expect:
A culture built on teamwork, respect, and entrepreneurial spirit
Leadership that invests in your growth and career development
Opportunities to take on new challenges, cross-train, and expand your skillset
Recognition and rewards for your contributions and achievements
A fast-paced, sports-driven environment where your work makes an impact
Sound like your kind of team? If you're ready to bring your passion and talent to a company that champions your future, we want to hear from you. Apply now and start your next chapter with a company that plays to win!
What We Offer
Hybrid work option*
Benefits that go beyond the basics
Matching contribution retirement savings plan
Learning & development program
EAP program + family
Generous holiday schedule available
*If applicable
Responsible Manufacturing - Protecting Our Planet for the Future
EcoVadis Platinum Medal - recognizing top 1% global performance in sustainability excellence.
Goal Zero - commitment to diverting job site and manufacturing waste from landfill.
Industry-leading manufacturing systems certified to ISO 9001 (quality), ISO 14001 (environmental), and ISO 45001 (health & safety).
Leading recycling and material regeneration through two owned and operated facilities.
