Senior Payroll & HRIS Specialist
Position Summary
The Senior Payroll & HRIS Specialist is responsible for the accurate and timely processing of payroll and the day-to-day administration of the company's HRIS. This role will serve as a key resource for payroll, employee data, system administration, onboarding, reporting, and HRIS-related processes.
The Senior Payroll & HRIS Specialist will also play a key role in the implementation of the company's new HRIS, including system configuration, data validation, testing, process development, troubleshooting, and user support.
Key Responsibilities
Payroll:
- Process bi-weekly payroll accurately and on time, including regular earnings, overtime, bonuses, deductions, benefits, and other adjustments.
- Review payroll data and reports to identify and resolve discrepancies prior to payroll submission.
- Maintain accurate employee payroll records and ensure changes are reflected appropriately in the payroll system.
- Coordinate payroll-related year-end activities, including T4s and other required reporting.
- Respond to payroll inquiries and work with employees and managers to resolve issues.
- Ensure payroll practices comply with applicable federal and provincial legislation.
HRIS Administration:
- Serve as the primary administrator and subject matter expert for the company's HRIS.
- Maintain employee records, organizational structures, job information, compensation, benefits, and other HR data.
- Manage system access, workflows, approvals, and user permissions.
- Maintain data integrity and conduct regular audits to ensure employee information is accurate and complete.
- Develop and maintain HRIS reports and provide HR data and reporting as required.
- Troubleshoot system issues and work with vendors or internal IT resources when necessary.
- Identify opportunities to improve HR processes through better use of HRIS functionality.
HRIS Implementation:
- Play a key role in the implementation of the company's new HRIS.
- Support system configuration, testing, data migration, and validation.
- Review current HR and payroll processes and recommend improvements for the new system.
- Participate in user acceptance testing and resolve system or data issues.
- Assist with developing procedures, documentation, and training materials.
- Support the transition from existing systems to the new HRIS and help ensure a smooth implementation.
- Provide ongoing system support and training following implementation.
Onboarding & Employee Data:
- Complete system onboarding for new employees and ensure all required information and documentation is entered accurately.
- Ensure employee changes, transfers, promotions, compensation changes, and terminations are processed promptly.
- Support managers and employees with HRIS-related questions and system functionality.
Qualifications & Experience:
- 7+ years of hands-on payroll processing experience, preferably in a multi-site environment.
- Strong, high-level experience administering and managing an HRIS.
- Previous experience supporting an HRIS implementation, migration, or major system upgrade.
- ADP experience is preferred.
- Rippling experience is considered an asset.
- Strong understanding of payroll processes, controls, and applicable employment and payroll legislation.
- Experience with HRIS reporting, data management, system configuration, and troubleshooting.
- Strong Excel and data analysis skills.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
- Ability to maintain confidentiality when handling sensitive employee and payroll information.
- Strong problem-solving skills and the ability to work independently.
What We're Looking For
We are looking for someone who is highly experienced in payroll and HR systems and can take ownership of both areas. The ideal candidate is comfortable working in the details of payroll and HRIS administration while also looking at the bigger picture and finding ways to improve processes, systems, and the employee experience.
This is an excellent opportunity for someone who enjoys being the go-to person for payroll and HRIS and wants to play a significant role in implementing and optimizing a new HR technology platform.
