Job Purpose

This position will report to the Senior Manager, Corporate Governance, and will work with other paralegals, attorneys in the Legal Department and all other business units within the Company, to provide entity management and corporate transactional, governance and secretarial services for Pattern’s 400 plus subsidiaries.

Key Accountabilities

• Support the corporate secretary and governance function for all domestic and foreign (non-US) subsidiaries by drafting resolutions and minutes at the corporate and subsidiary levels for: election of officers and directors, updating of banking requirements, and any other events requiring formal approval pursuant to governing documents and/or laws; preparing documents for mergers, dissolution, change, or formation of entities and qualification and withdrawal of entities in foreign jurisdictions; drafting and maintaining powers of attorney; registering entity branches; making annual filings; and filing amendments to corporate organizational documents, ensuring required governmental filings are completed in a timely manner and that subsidiaries are in compliance with all regulatory requirements
• Maintain minute books and records with respect to all subsidiaries and joint venture entities and create and provide legal entity organization charts and periodic reports to various internal departments and businesses and external parties, as required
• Serve as a primary contact within the Corporate Governance Team/Legal Department for detailed corporate information, liaising directly with other departments (Finance, Tax, Treasury, and other resource groups), and external parties (auditors, counsel, government agencies) and provide corporate secretarial and governance support  for matters related to bank account authorizations, intercompany dividends, capital contributions, capital reductions, subsidiary reorganizations, guarantees, intercompany transactions, promissory notes, and intercompany loans
• Assist with the execution of detailed tax step plans to establish, or re-structure legal entities and effect intercompany transactions, draft, review and manage filings for internal restructuring documentation, closings, acquisitions, etc.
• Support due diligence, provide KYC information and documents (Formation documents, Incumbency Certificates, etc.) in connection with opening and maintenance of bank accounts and all other treasury related transactions
• Perform administrative duties such as distributing documents for signature via Adobe Sign, maintaining a record of legal and policy documentation, legal vendor management and review of invoices submitted for annual registration of subsidiaries
• Maintain accurate entity data in Pattern's SharePoint legal archives website and CT Advantage hCue database
• Ensure compliance with records retention policy and requirements and maintain working knowledge of company policies, state and federal legislation
• Manage relationships with Pattern’s corporate registered agent and various external counsel globally, liaising with them as necessary for apostille and legalization process of foreign documents; review and approve invoices from these firms and service providers
• Research and respond to inquiries concerning the company and its subsidiaries and affiliates from other sections of the Legal Department,

Experience/Qualifications/Education Required

Education Required

• Associate's Degree (required) or Bachelor's Degree (preferred) in a related field, eg. Law, Corporate Legal Studies, or Legal Assistant Studies
• Paralegal Certificate from an accredited institution or program (required)
• Law Degree, post-college legal entity management/administration training, corporate secretarial diploma, or 8+ years of relevant on-the-job experience in lieu of post-graduate education (preferred)

Experience Required

• Minimum of eight (8) years of corporate paralegal experience in a public corporation, private company, or law firm
• Minimum of five (5) years of hands-on entity management experience (Must be able to provide verifiable proof of independently managing a portfolio of at least 200 U.S. and non-U.S. subsidiaries)
• Must have proven hands-on Canadian entity management experience
• Stable work history

Qualifications Required

• Current Notary Certification/License (required)
• Exceptional verbal and written communication skills
• Detail-oriented with strong attention to accuracy
• Exceptional interpersonal and organizational skills
• Ability to interact effectively with individuals at all levels of the organization
• Ability to work independently while contributing as part of a highly integrated team
• Ability to multitask and provide consistent, accurate deliverables in a fast-paced environment
• Must possess high ethical and professional standards and maintain confidential and proprietary information
• Must be able to work under pressure, manage time effectively, and work with minimal supervision
• Must be proactive in identifying and responding to client needs and opportunities

Preferred Software Expertise

• Microsoft Office Suite
• Contract Lifecycle Management (CLM) systems
• Entity Management Systems (CT Advantage, hCue, Blueprint, Secretariat)
• Virtual Data Room (VDR) software
• Microsoft Teams
• Document management systems (Share Point)
• Dun & Bradstreet and World-Check Compliance Check or similar compliance software
• Experience with Agiloft, Oracle, AI, and similar technologies will be considered a plus.

The expected starting pay range for this role is $90,000 - $120,000 USD. This range is an estimate and base pay may be above or below the ranges based on several factors including but not limited to location, work experience, certifications, and education. In addition to base pay, Pattern’s compensation program includes a bonus structure for full-time employees of all levels. We also provide a comprehensive benefits package which includes medical, dental, vision, short and long-term disability, life insurance, voluntary benefits, family care benefits, employee assistance program, paid time off and bonding leave, paid holidays, 401(k)/RRSP retirement savings plan with employer contribution, and employee referral bonuses.

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