About the Team

About the Role

We are looking for an experienced Senior Executive Assistant (EA) reporting to the Manager of Executive Administration and providing support to The Chief Integrity Officer and Chief Corporate Affairs Officer. The successful candidate is organized, proactive, flexible, reliable, outgoing, professional, and exudes positivity. You must be organized, discreet, a motivated self-starter, able to multitask, possess excellent attention to detail with a sense of urgency, and excel in networking. We are a people-first leadership team, we care deeply about our people. We move fast and adapt fast and you will need to handle ambiguity and opposing priorities. If you thrive in this environment, this is the role for you!

Responsibilities:

• Own the daily schedule for 2 Legal leaders.

• Maintain calendars up to date and make calendar hygiene recommendations.

• Navigate complicated calendars and time zones considerately when scheduling large group meetings.

• Coordinate with department EA’s to plan team offsite meetings, town halls, and team events, annual global Legal Summits (including recommendations on venue, logistics and meeting flow.

• Order catering for internal and external meetings.

• Coordinate domestic and international travel, weighing options and contingencies to build an outstanding experience, with thoughtful planning in critical details.

• Process expense reports in a timely fashion and ensure spend is within communicated budget.

• Orchestrate team swag projects from idea to delivery (including budgeting, selection, and purchase orders).

• Coordinate with internal global groups related to business technology, office moves, meeting venues, workplace safety, and logistics.

• Proactively problem-solve with little to no direction, evaluate options that save time and avoid potential disruption, and help executives stay productive.

• Form positive relationships with the leader's team and partners.

• Field incoming requests; exercise strong decision-making skills and discretion with highly confidential information.

• Provide support on ad hoc projects as needed.

About You

Required Qualifications:

• 8+ years of executive support and/or project coordination experience, supporting multiple senior level executives.

• BA/BS degree or equivalent practical experience.

Other Qualifications:

• Strong critical thinking skills with the ability to work independently with general direction and guidance.

• Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time.

• Ability to handle highly sensitive information with discretion, good judgment, confidentiality and the utmost integrity.

• Outstanding written and verbal communication skills.

• Growth mindset and willingness to own and lead ad/hoc projects.

• Professional skills working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.

• Comfortable in a fast-paced technology environment.

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below.  Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please .

Our Approach to Flexible Work
 

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.