Senior Administrative Coordinator
Position Type:Full time
Weekly Scheduled Hours:40
State: Virginia
City: Virgina Beach
Zip Code:23452
Total Base Pay Range:$60,400.00 - $100,700.00
The Role:We are seeking a highly organized and proactive
Senior Administrative Coordinator to provide comprehensive administrative and operational support to senior leadership. This role serves as a trusted partner to executives, ensuring efficient day-to-day operations, coordinating complex schedules and events, and managing a variety of administrative projects.
The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining the highest level of professionalism and confidentiality.
What You'll Do- Provide administrative support to senior executives and departmental leadership.
- Manage complex calendars, scheduling priorities, and meeting logistics.
- Coordinate travel arrangements, including itineraries, accommodations, and related documentation.
- Prepare and organize meeting agendas, presentations, reports, and supporting materials.
- Screen and respond to incoming phone calls, emails, and correspondence as appropriate.
- Maintain databases, spreadsheets, presentations, and other departmental files and records.
- Compile information and prepare departmental reports and presentations.
- Track departmental budgets, process invoices, and submit expense reports.
- Coordinate executive schedules and ensure priorities are effectively managed.
- Lead the planning and execution of company events, meetings, and special projects.
- Ensure administrative processes are completed in accordance with company policies and procedures.
- Provide guidance and coordination support to other administrative staff as needed.
Required Qualifications- High School Diploma or GED required.
- Minimum of 6 years of administrative support experience, preferably supporting executives or multi-person departments.
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Proven ability to manage multiple projects and deadlines simultaneously.
- Strong attention to detail and commitment to accuracy.
Preferred Qualifications- Experience supporting senior-level executives.
- Experience coordinating corporate meetings, events, and travel arrangements.
- Familiarity with budget tracking, invoice processing, and expense management.
Success in This Role- Exceptional organizational and problem-solving abilities.
- A high level of professionalism and executive presence.
- The ability to work independently with minimal supervision.
- Strong relationship-building skills and a collaborative approach.
- Flexibility and adaptability in a dynamic business environment.
Work EnvironmentThis position operates in a professional office environment and routinely uses standard office equipment, including computers
How AvalonBay Supports You:We know that our teams are the beating heart of our success and we're committed to showing our appreciation.
We offer:- Comprehensive benefits - health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.
- Growth based on achievement and promotion from within.
- Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization - including destination awards, 'AvalonBay's Very Best' recognition program and others!).
- A 20% discount on our incredible apartment homes.
- A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.
