Salary : $93,756.00 - $113,964.00 Annually
Location : Oakland, CA
Job Type: Full-time
Job Number: 26-120
Department: EBMUD
Opening Date: 09/21/2026
Closing Date: 9/25/2026 4:30 PM Pacific
The Position Application materials can only be accepted online beginning at 8:00 am on Wednesday, September 23, 2026. Only the first 200 applications that meet the minimum requirements will be accepted by the Recruitment Division online at www.ebmud.com during the filing period.Senior Administrative Clerks assume independent and advanced administrative responsibilities and may provide lead direction for subordinate clerical assistants, while Administrative Secretary II's perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff.
The incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures. Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software. Flexible/hybrid work from home schedule may be available for some positions in this job classification.
Typical duties for both positions include:
• Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies, and guidelines.
• Providing lead direction to one or more clerical assistants, including scheduling, assigning, and reviewing the work.
• Researching, assembling, and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings, and presentations and completion of forms.
• Organizing, processing, and maintaining paper files and online document management systems including construction files (e.g., RFIs, submittals, change orders, etc.).
• Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors, and office personnel.
• Keying, checking, and proofreading a variety of materials including Board documents, reports, letters, memos, forms, and similar materials from rough drafts, plain or corrected copy or verbal instructions.
• Inputting and retrieving data from computers, compiling, and generating a variety of reports and documents in support of assigned functions.
• Organizing own work, setting priorities, meeting critical deadlines, and coordinating multiple activities with other EBMUD units to ensure timely completion.
• Checking written materials for completion, grammatical, clerical, and arithmetic accuracy and for compliance with established standards and procedures, making corrections as required.
• Performing a variety of general clerical duties such as processing electronic timesheets and payroll reports, preparing purchase orders, expense reports, periodic reports of activities and other documents and reports as necessary.
The most competitive candidates for positions in certain work groups will have some of the following specialized skills and experience:
• Experience with or ability to quickly learn specialized software programs and applications specific to the work unit, including web-based and web-related applications.
• Experience with or the ability to quickly learn to read and interpret engineering drawings, maps, and related documents.
• Experience with or the ability to quickly learn fundamentals of finance and budget tracking, including calculations and reconciling financial documents.
• Knowledge of and experience with various technical documents, including engineering and construction documents for advertisement and bidding.
• Ability to work and interact effectively with members of outside agencies as well as the general public.
• Ability to quickly learn and apply complex policies, procedures, and regulations.
The initial monthly salary for both Senior Administrative Clerk and Administrative Secretary II is $7,813 per month increasing to $8,204, $8,614, $9,045 and $9,497 after 6, 18, 30, and 42 months, respectively.
Requirements Both positions require highly developed critical thinking, independent judgment, and administrative skills.
1. A high school diploma or its equivalent.
2. Two years of responsible, journey-level clerical experience.
3. Senior Administrative Clerk positions may require a typing speed of minimum 45 words per minute, while Administrative Secretary II positions require a typing speed of minimum 50 words per minute.
4. Some positions may require possession of a valid California driver's license and a satisfactory driving record, in order to drive to other work locations and transport materials as needed.
5. Physical characteristics to perform the critical and important duties of the job.
6. Willingness to work paid overtime as needed.
Equivalent combinations of education and experience may be considered. To be considered under the "equivalent combination of education and experience" provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position. For more information, see our FAQ page at http://www.ebmud.com/jobs/job-resources/job-faqs-frequently-asked-questions/.
The Selection Process 1. Submit a completed EBMUD application and the required supplemental question responses
beginning at 8:00 am on Wednesday, September 23, 2026 through 4:30 pm on Friday, September 25, 2026. Only the first 200 applications that meet the minimum requirements will be accepted by the Recruitment Division during the filing period. 2. It is important that your application includes all relevant education and experience. Incomplete applications may be rejected. Should you respond with comments such as "see resume" your application will not be considered.
3. Candidates must achieve a passing score on each test part to advance to the next step in the selection process.
4. Application materials will be reviewed and those applicants meeting the minimum requirements will be invited to an
in-person written test, scheduled for Friday, October 23, 2026 and Saturday, October 24, 2026.
5. Candidates with the highest scores on the written test, will be invited to an in-person panel interview on the week of November 9, 2026.
6. Candidates who successfully pass all parts of the test process will be placed on the hiring list in rank order for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 to 24 months. EBMUD will obtain and review driving records for those candidates being considered for openings that require a California driver's license.
7. The probation period for this position is 6 months. For those holding civil service status the probation period is 6 months.
Supplemental Information In order to continue in the selection process for Senior Administrative Clerk/Administrative Secretary II, you must answer all of the following questions.
It is important that your application include all relevant education and experience. Incomplete applications may be rejected. Should you respond with comments such as "see resume" your application may not be considered.
** Note that your employment history will be verified during this selection process, and you may be disqualified if: 1) you do not meet the job requirements; 2) your responses to the supplemental questions are inaccurate; OR 3) if you do not accept the working conditions of the positions.
Our excellent benefits package includes:
- 12 days paid vacation; 16 holidays; 13 days paid sick leave;
- Family health insurance (choice of Kaiser fully paid or Sutter Health Plus or Anthem Blue Cross 85% paid);
- Fully paid family dental and vision care plans; life insurance; long-term disability insurance;
- EBMUD Retirement Plan (reciprocal with CalPERS);
- $1,000/yr. contributed to flexible spending account or cash;
- $145/mo. public transit subsidy;
- 401(k), 401(a) and 457(b) tax-deferred retirement plans; Roth 401(k);
- $3,500/yr. tuition reimbursement;
- And opportunities for professional growth including training and career development.
01
Did you complete the 12th grade or its equivalent?
02
Do you have a minimum of two years of responsible, journey-level clerical experience?
03
Are you willing to work paid overtime as needed?
04
Are you willing and able to travel from site to site as needed?
05
Can you type at a minimum speed of 45 words per minute? Note: Most Senior Administrative Clerk positions require a minimum typing speed of 45 WPM.
06
Can you type at a minimum speed of 50 words per minute? Note: This is required for all Administrative Secretary II positions.
07
Do you have at least two years of experience using a personal computer?
08
How frequently did you personally type on a computer keyboard or typewriter, various types of materials such as correspondence, reports, forms, schedules, etc.? We want to find out about your hands-on experience (not supervision, observation, or study).
- Rarely to never
- Monthly
- Weekly
- Daily
09
How frequently did you personally proofread and check various materials such as correspondence, reports, technical documents, forms, schedules, etc.? We want to find out about your hands-on experience (not supervision, observation, or study).
- Rarely to never
- Monthly
- Weekly
- Daily
10
Do you have hands-on experience with and knowledge of Microsoft Word 365? Indicate your level of expertise with Microsoft Word 365.
- No experience
- Coursework/training only
- Beginner (experience with basic functions only)
- Intermediate (experience with moderately difficult functions)
- Advanced (experience with complex functions)
11
Do you have hands-on experience with and knowledge of Microsoft Excel 365? Indicate your level of expertise with Microsoft Excel 365.
- No experience
- Coursework/training only
- Beginner (experience with basic functions only)
- Intermediate (experience with moderately difficult functions)
- Advanced (experience with complex functions)
12
Do you have hands-on experience with and knowledge of Microsoft Access 365? Indicate your level of expertise with Microsoft Access 365.
- No experience
- Coursework/training only
- Beginner (experience with basic functions only)
- Intermediate (experience with moderately difficult functions
- Advanced (experience with complex functions)
13
Do you have experience with other database software?
14
If yes, indicate which type of software and the duties performed. If no, please type "NA".
15
Candidates who meet the minimum requirements will be invited to an in-person written test. Do you acknowledge that the written test requires in-person participation and no online test will be provided?
16
Candidates who pass the written test will be invited to an in-person panel interview. Do you acknowledge that the panel interview requires in-person participation and no virtual interviews will be provided?
Required Question
