As a Facilities Coordinator with Hines, you will provides functions as the primary liaison to the Property Management staff and contractors for routine facility management issues. 

• Supervises the receptionist and kitchen attendant, including delegating work, establishing priorities and deadlines, coaching, and evaluating performance, hiring, and handling performance related issues.
• Manages incoming requests for facilities and maintenance services and responds to requests on a priority basis.  Handles general oversight of the Facilities Desk Operations.
• Serves as primary contact to outside vendors for equipment and maintenance related issues, including first aid kits, fire extinguishers, copiers, etc. Directs the activities of vendors and/or contractors engaged in maintaining and repairing systems. Contacts appropriate personnel when emergency maintenance is required.
• Administers security and building access cards for employees and contractors.
• Coordinates all employee and departmental inter-office moves, including furniture, files, telephone, and computer equipment. Coordinates with appropriate personnel regarding construction buildouts.
• Acts as primary contact for plants, artwork, calling cards, and other requests.
• Prepares quarterly leasehold and rent charges.
• Coordinates with Property Management personnel on various company-wide programs, including Fire Warden/Drills and disaster recovery/response efforts.
• Develops preliminary budget and evaluates monthly expenditures.
• Processes invoices and forwards to manager for approval and accounting for payment.  Handles other related accounting duties.
• Develops, implements, and maintains departmental record keeping, filing systems, and information on the Intranet.
• Requests necessary documentation of departmental property inventory from department managers.  Tracks information for audit and tax purposes.
• Handles special projects as assigned by management.

Minimum Requirements include: 

• High school diploma or equivalent from an accredited institution.
• Two or more years in an administrative support role in a professional office environment.
• Supervisory experience is strongly preferred.
• Interpersonal skills necessary to effectively communicate with a variety of individuals, including outside vendors.
• Must demonstrate understanding of Corporate Services’ technical equipment, facilities guidelines/procedures, and business administration.
• Must have the ability to appropriately handle sensitive or confidential information. 
• Must be able to prioritize work, meet deadlines and concentrate on detail in a fast-paced work environment.
• Intermediate knowledge of MS Office, including MS Access and advanced knowledge of Visio or Photo Paint. 
• The ability to cooperate in a team environment is critical.
• Normal office environment with little exposure to excessive dust and temperature. 
• There is a high volume of noise when receiving incoming telephone calls.
• The ability to lift, carry and push weight up to 25 pounds, and ability to walk stairwells is required.
• Frequent sitting, standing, and walking is also required.
• Typically will sit at workstation sixty percent of the work time.
• Compensation: $77,800 - $116,600 + Bonus