Position Summary:

The Sample Analyst supports end-to-end sample management across Merchandise and Marketing by ensuring accurate tracking, reporting, and visibility of all product samples. This role maintains the data systems behind sample operations, manages inventory accuracy, develops dashboards, and partners cross-functionally to ensure sample needs are met for product reviews, campaigns, photoshoots and PDP.

The ideal candidate is highly analytical, organized, and proficient in advanced Excel and Power BI, with a strong ability to translate data into actionable insights

Primary Responsibilities:

Sample Data & Inventory Management

·       Maintain accurate sample inventory records—including received samples, distributed items, in-use samples, and returns—across all categories and seasons.

·       Ensure all data in sample management systems, PLM, and tracking databases is consistently updated and validated.

·       Manage sample check-in/check-out processes and ensure proper documentation and labelling.

Reporting & Analytics

·       Build, automate, and maintain dashboards in Power BI for inventory accuracy, sample availability, usage trends, and operational KPIs.

·       Create advanced Excel reports (pivot tables, complex formulas, macros, Power Query, etc.) to support Merchandising, Marketing, Creative, and eCommerce teams.

·       Conduct root-cause analysis for discrepancies, delays, or sample loss and present findings with clear recommendations.

Operational Support

·       Support the Senior Manager in planning seasonal sample needs and forecasting requirements based on calendars and campaign plans.

·       Collaborate with Merchandising, Creative, and Marketing teams to ensure sample requests are prioritized, recorded, and fulfilled on time.

·       Assist with organizing sample rooms, improving storage layout, and maintaining operational standards.

Process Improvement

·       Identify inefficiencies in data flow, tracking, and reporting; propose process improvements to increase accuracy and speed.

·       Support the rollout of new tools, systems enhancements, or workflow changes across the sample management function.

Cross-Functional Partnership

·       Communicate sample availability, issues, and delays proactively with stakeholders.

·       Work closely with vendors and internal teams to track inbound sample shipments and resolve missing information or documentation.

Qualifications

Experience

·       2–4+ years of experience in sample management, merchandising operations, supply chain, inventory management, or analytics roles.

·       Advanced Excel skills (PivotTables, VLOOKUP/XLOOKUP, INDEX/MATCH, nested formulas, Power Query, macros preferred).

·       Proficiency in Power BI preferred including data modelling, DAX, dashboard creation, and automated refresh pipelines.

·       Strong attention to detail and ability to manage high volumes of data across multiple categories or seasons.

·       Experience with inventory, PLM, or sample tracking systems (Airtable, Centric, NuOrder, or similar).

·       Strong communication skills and ability to partner across teams.

Preferred

·       Experience in retail, fashion, consumer goods, or marketing operations.

·       Familiarity with photo studio workflows, ecommerce sample needs, or campaign production timelines.

·       Intermediate knowledge of SQL or other data tools (nice to have).

Knowledge/Skills Required (Please indicate if there is specific knowledge required to do this job, for example: computer technology, platform or language; specific area of expertise or licensing/certification, problem solving, analytical skills, effectively working with all levels, etc.):

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Has Indirect Reports

☒ Yes

☐ No

If yes, how many? 2

Problem Solving:

Problems and issues are not well defined and require understanding of other disciplines and job areas

Manipulating data from multiple sources and providing summary of findings.

Innovation:

Provide input to making changes to processes, product, or programs

This position is not eligible for sponsorship.

Your Wellbeing is Our Priority

At PVH, we offer competitive, cost-effective, and comprehensive benefit packages. We strive to provide options when it comes to your health, finances, and work-life balance. This includes:

• Pay & Insurance: Competitive pay, bonus programs, best in class medical insurance, vision insurance, dental insurance, life insurance, disability insurance, and more.

• 401(k): An above-market 401(k) contribution to help our eligible associates save for retirement.

• Flexible Workplace: Generous company-paid holidays, paid time off, hybrid working arrangements, volunteer opportunities, seasonal hours, and flexible work schedules.

• Wellbeing Support: A variety of wellbeing tools and programs such as, Headspace membership, reimbursement for fitness memberships and/or digital meditation subscriptions, and the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities.

• Care.com Services: Access to services for childcare, elder care, adoption preparation, pet care, plus reimbursement for backup care when your regular plans fall through.

• Education Assistance: Receive support for continued education including tuition reimbursement.

• Associate Discount: Shop at our company outlets and e-commerce sites at a discount.

Please note, eligibility depends on employment status, location and length of time employed with PVH and our benefits may be subject to change. Applications will be accepted on a rolling basis until the position is filled.