About the RoleWe're hiring a Recruiting Coordinator/Operations to help build a best-in-class recruiting engine as we scale. This is a coordination-heavy role, but the scope goes beyond scheduling - you'll own the systems and processes that keep the team organized and moving, and you'll be expected to improve them over time.
You'll help build the processes, documentation, and tooling that grow with us, not just execute the ones that already exist.
Recruiting Operations- Maintain data integrity across our ATS (Ashby) and recruiting tools, auditing regularly to keep information accurate.
- Track interview feedback completion and follow up to ensure SLA's are met.
- Keep recruiting documentation and Slack channels up to date.
- Track and analyze key recruiting metrics (time-to-fill, interview-to-offer ratio, source effectiveness) and bring data-driven recommendations to the team.
- Identify process gaps and propose improvements.
- Contribute to broader recruiting initiatives: employer branding, onboarding improvements, and etc.
Candidate Scheduling & Experience- Own end-to-end interview scheduling across candidates, hiring managers, and interviewers - managing conflicts, logistics, and every touchpoint.
- Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
- Coordinate all interview logistics, from travel and expenses to room setup and technical support.
- Serve as the primary point of contact for candidates from initial screening through offer, communicating in a warm, professional, and timely manner.
- Anticipate scheduling bottlenecks: monitor interviewer availability, flag conflicts early, and keep hiring velocity high.
- Use Ashby's scheduling tools to automate where possible and reduce manual work.
About You- Based in SF and available to work onsite 5 days a week.
- 2+ years of experience as a Recruiting Coordinator or in a similar role, with a track record of working independently.
- Prior experience in a SaaS or tech startup environment strongly preferred.
- Comfortable in fast-moving, ambiguous environments where priorities shift.
- Proficient in Ashby with strong data hygiene habits and comfort pulling pipeline reports.
- Strong interpersonal skills - you build trust quickly with hiring managers, candidates, and cross-functional partners.
- Exceptionally organized and detail-oriented, able to juggle multiple open roles without dropping the ball.
- You have a do-what-it-takes mindset - proactive, detail-oriented, and dependable, with the ability to anticipate needs, take initiative, and ensure nothing falls through the cracks without needing direction.
What we offer at fal- Interesting and challenging work
- Competitive salary and equity
- A lot of learning and growth opportunities
- We are currently hiring in downtown San Francisco.
- We offer visa sponsorship and will help you relocate to San Francisco.
- Health, dental, and vision insurance (US)
- Regular team events and offsites
Compensation- $110,000-130,000 + equity + comprehensive benefits package
