Posting Details

Posting Summary

Working Title
Purchasing Supervisor

Role Title
Procurement Officer II

Role Code
19152-SW

FLSA
Exempt

Pay Band
05

Position Number
27000341

Agency
VCCS-Shared Services Center

Division
Shared Services Center (Div)

Work Location
Botetourt - 023

Hiring Range
$80,000 - $87,000

Emergency/Essential Personnel
No

EEO Category
2-Professionals

Full Time or Part Time
Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-
Yes

Does this position have a bilingual or multilingual skill requirement or preference?
No

Work Schedule

Monday-Friday
8am-5pm

Sensitive Position
No

Job Description

Under the supervision of the Shared Services Contracts & Purchasing Manager, the Purchasing Supervisor serves as a strategic leader and advocate for the purchasing team, managing the acquisition of high-volume goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center.

• Acts as a primary liaison between SSC buyers and external college stakeholders to resolve complex disputes and ensure policy consistency.
• Responsible for cultivating a safe work environment, driving operational excellence through implementation of quality control frameworks, and mentoring a diverse staff of Lead Buyers and Buyer Specialists.
• Performs managerial/supervisory activities including monitoring, reviewing, and evaluating performance of subordinate staff of approximately 11 with about 2 Lead Buyers and 9 Buyer Specialists.
• Ensures that purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws. Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of procurement methods.
• Manages all the daily, transactional high-volume purchases.
• Analyzes market data to make appropriate best value, compliant sourcing decisions.
• Organizes and designs the team in order to ensure speed and accuracy are achieved.
• Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness of procurement team.
• Assists the Contracts & Purchasing Manager and the Procurement Operations Manager streamline and resolve operations-related procurement issues.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge of:

• Governmental procurement principles and ability to follow procurement policy and standard operating procedures
• Servant leadership principles and practices that support empathy, active listening, stewardship, and the creation of inclusive environments
• Employment mediation techniques and neutral facilitation
• eVA (state procurement system)
• Commonwealth of Virginia (VPPA, APSPM, etc.) & VCCS procurement policies

Skills:

• Energetic, resourceful, and self-directed
• Willingness to stay on the forefront of procurement best practices
• Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel

Ability to:

• Learn and apply purchasing, procurement, and sourcing principles and practices
• Lead a team to continually seek higher levels of efficiency and compliance
• Manage sensitive personnel information with total confidentiality and neutrality
• Analyze market data to make appropriate sourcing decisions
• Effectively lead or supervise staff and to develop staff knowledge, skills, and abilities
• Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
• Think creatively, objectively, and to work to continuously improve business processes and to transfer those skills to others
• Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to others
• Build working relationships to solve problems and achieve common goals
• Work effectively with a wide range of constituencies
• Express thoughts clearly verbally, in writing, and through presentations
• Develop, execute, measure and continuously improve procurement effectiveness
• Travel within Virginia and within the United States as needed - less than10%

Minimum Qualifications:

• Experience in leading, supervising and positively motivating a team
• Experience resolving stakeholder issues and facilitating conflict resolution
• Experience leading the implementation and execution of continuous improvement opportunities
• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on VCA and VCO certification process

Additional Considerations

Additional Considerations:

• Proven experience in analyzing procurement data to develop and implement process improvements
• Purchasing experience (Private or Public Sector)
• Experience using MS Office products and/or Adobe Acrobat Pro

Operation of a State Vehicle
No

Supervises Employees
Yes

Required Travel

Less than 5%.

Posting Detail Information

Posting Number
CLS_4721P

Recruitment Type
General Public - G

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
09/07/2026

Job Close Date
09/20/2026

Open Until Filled

Agency Website
www.ssc.vccs.edu

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Hybrid telework available!

Sponsorship will not be offered for this position.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

Quicklink for Posting
https://jobs.vccs.edu/postings/100632