Events Purchasing Manager
We have a unique and exciting opportunity for a dynamic, energetic, and organized Events Purchasing Manager in New York, Chicago, or Los Angeles!
About the Role:
The Events Purchasing Manager is responsible for executing key purchasing operations leading up to and on-site at frequent large-scale events. Sitting on the US procurement team and working closely with the international events team, this role reports directly to the Director of Purchasing Operations for DO & CO USA and ensures the timely and accurate purchase of food, beverage, equipment, and event-related materials from approved vendors in each city. You will serve as a key operational partner to the culinary, logistics, and event execution teams while helping maintain DO & CO's premium quality standards in a dynamic, fast-paced environment.
Responsibilities:
- Purchasing Operations & Vendor Communication
- Create, place, and manage Purchase Orders (POs) accurately using an ERP or equivalent purchasing software.
- Execute purchasing requirements by working with approved vendors identified for each event city.
- Manage day-to-day vendor communication and maintain strong, productive relationships.
- Hold vendors accountable for service levels, ensuring on-time delivery and consistently high-quality products and services.
- Event Operations & Logistics Support
- Manage receiving and warehousing operations on-site at event locations, ensuring accurate order check-in and quality inspection.
- Ensure proper storage, transportation, and safe handling of goods, particularly sensitive food and beverage items.
- Troubleshoot supply shortages, delivery delays, and operational challenges effectively in a fast-paced, high-pressure event environment.
- Handle last-minute purchasing runs to local food, beverage, and equipment retailers or supply outlets as operational needs arise.
- Cross-Functional Collaboration
- Interface closely with chefs, the culinary team, and the FSQA team to support ingredient needs, food safety requirements, equipment needs, and last-minute operational changes.
- Collaborate with the international events team to align purchasing execution with event timelines, menus, and client expectations.
- Work as an integrated member of the US procurement team, sharing updates and escalating severe vendor issues when necessary.
Qualifications:
- Bachelor's degree preferred but not required.
- Prior event experience required; must be available for flexible schedules and extended hours during event periods.
- Strong working knowledge of food safety standards, regulations, and proper handling procedures required.
- Must be able to operate a vehicle and maintain a valid driver's license.
- Valid passport required.
- Hands-on experience creating Purchase Orders (POs) and navigating an ERP platform or equivalent procurement software.
- Ability to travel up to 60% of the time (globally, as needed) to provide hands-on support at various event locations.
- Ability to work long hours on foot and in environments with varying temperatures.
- Flexibility to work different shifts (including nights, weekends, and holidays) based on business needs.
What We Offer:
- $90,000-$110,000 annually
- Daily Complimentary Meals (Breakfast, Lunch and Dinner).
- FT employees are eligible for 401K and medical benefits: medical, dental, and vision.
- An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standard for hospitality.
- Genuine career development opportunities, both nationally and internationally.
- The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry by attending world-class events.
#NYCIND #LAXIND #ChicagoIND
