Job DetailsWe are seeking a detail-oriented and proactive Purchase Card (P-Card) Administrator to oversee and manage our organization's credit card program. This role ensures secure, efficient, and compliant procurement practices through effective administration, monitoring, reporting, and support for all P-Card activities in accordance with FAR regulations. The ideal candidate is analytical, organized, and experienced in financial or purchasing environments.
Key ResponsibilitiesProgram Administration
- Manage the organization's P-Card program and vendor relationships
- Create and update cardholder profiles, including setting limits and permissions
- Close cards due to separation or policy violations
Compliance & Audit
- Monitor daily transactions for policy compliance and unusual activity
- Investigate discrepancies or potential misuse
- Maintain audit-ready documentation and support internal/external audit efforts
- Ensuring compliance with organizational policies and reducing fraudulent or improper activity
Reconciliation & Reporting
- Review monthly card statements and verify proper documentation
- Ensure accurate reconciliation of expenditures
- Prepare reports on spending trends, compliance metrics, and rebate performance
- Completing monthly reconciliations accurately and on time
Training & Support
- Provide training and procedural guidance to cardholders and approving officials
- Assist users with system navigation and P-Card processes
Vendor & Supplier Management
- Resolve disputes with merchants
- Coordinate with banking partners on fraud investigations or lost/stolen cards
- Maximizing rebate opportunities and program value
Qualifications- Typically requires a Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management or a related discipline with a minimum of 6 years of related experience, or Master's degree in similar disciplines with a minimum of 4 years of related experience; or PhD in similar disciplines with a minimum of 2 years related experience.
- 5 or more years of dedicated experience in procurement, accounting, or P-Card administration
- Ability to make decisions pertaining to accounting policies and procedures within established governmental accounting principles and guideline
- Ability to coordinate work with other employees, providing direct instruction or supervision as assigned
- Analytical ability to identify trends, detect misuse, and interpret financial data
- Strong proficiency in Microsoft Office (especially Excel) and ERP financial systems
- Excellent written and verbal communication skills
- High attention to detail and accuracy
Preferred Skills- Certified Purchasing Card Professional (CPCP) certification
- Experience administering government-funded or federally regulated purchasing card programs
- Experience leading system implementations, process automation initiatives, or program modernization efforts
- Displays organizational and planning skills necessary to handle multiple priorities for the timely completion of work assignments
- Experience interpreting complex state and federal tax reporting requirements associated with the procurement of goods and services
JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee's start date.
For further benefits information click Benefits and Perks
The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate's job related skills, experience, knowledge, and relevant education/training.
The typical full time equivalent annual hiring range for this job in Pasadena, California.
$102,856 - $121,160
