AECOM

Proposal Specialist III

AECOM • $75K — $95K *
San Jose, CA 95123In-Person
Business Services
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree in communications or related field and 4+ years of experience.
  • Proficiency in InDesign, Creative Suite, Microsoft Word, Excel, PowerPoint, and Acrobat Pro.
  • Excellent writing and editing skills with strong attention to detail.
  • Experience using collaboration tools like Microsoft Teams and SharePoint.
  • Knowledge of marketing best practices, work processes, and strategic use of AI.
  • Ability to produce accurate, compliant work independently and collaboratively.
  • Strong organizational and administrative skills to manage multiple projects effectively.

Responsibilities

  • Lead proposals and presentations, supporting from capture to interview stage.
  • Create annotated outlines and content plans, advising technical teams on section structures.
  • Facilitate color and quality reviews, implementing proposal revisions as recommended.
  • Contribute to go/no-go analyses and capture planning activities for proposals.
  • Conduct internal debriefs and support win/loss debriefs, gathering client feedback.
  • Assist in marketing strategy and content development related to clients and markets.
  • Perform self-checks of work prior to submission for review.

Benefits

  • Comprehensive medical, dental, and vision coverage.
  • Life and disability benefits, including AD&D and long-term disability.
  • Paid time off and various leave of absence options.
  • Flexible work options and well-being resources available.
  • Employee assistance program and service recognition awards.
  • Retirement savings plan and employee stock purchase plan.
Full Job Description
Job Description

AECOM is looking for a Proposal Specialist III to lead and support proposals for our Program Management business line. You will work closely with the West Program Management marketing team, growth team, business operations, and support staff to bring strong leadership, a keen eye for compliance, skilled writing, and creativity to some of our must-win pursuits. You will lead complex proposals and presentations and support capture teams from pre-RFP project positioning through to interview stage, as required.

This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: San Jose, CA.

Job Summary and Duties
  • Leads proposals and presentations, and supports from capture through to interview stage, with support as required. Supports capture managers in development of the win strategy during capture through interview preparation.
  • Creates annotated outlines and content plan and provides recommendations to technical teams on section structures. May serve as lead writer and editor for tailored resumes, past performance sections, executive summaries, and/or management approaches for proposals.
  • Facilitates color reviews, quality reviews, and applies lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.
  • Participates by providing recommendations in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.
  • Completes internal debriefs for proposals. Supports team during win/loss debriefs and gathering of client feedback on proposals for continuous improvement.
  • May support marketing or pursuits strategy and content development related to clients/markets, marketing communications, campaigns, account managers, and business lines, as necessary.
  • Performs a self-check of work prior to submitting to others for review/approval.


Qualifications

Minimum Qualifications:
  • Bachelor's degree in communications or related field and 4+ years of experience.
  • Proficiency in InDesign and Creative Suite apps as well as Microsoft Word, Excel, PowerPoint, and Acrobat Pro.
  • Demonstrates excellent writing and editing skills, consistently applying strong attention to detail and a drive for continuous quality improvement.
  • Experience using collaborative tools such as Microsoft Teams, SharePoint, etc.
  • Detailed knowledge of marketing best practices and procedures, work processes, and tools, including strategic use of AI to streamline processes and other applications.
  • Ability to produce accurate, compliant, and compelling work independently and with others in a highly collaborative environment.
  • Proven organizational and administrative skills, including the ability to complete varied work tasks on schedule, guide deliverable efforts by others, and manage documents and deadlines effectively.
  • Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.

Preferred Qualifications:
  • Bachelor's degree in communications or related field and 7+ years' experience in a proposal specialist role.
  • Specialized knowledge of and interest in the A/E/C industry, including AECOM's projects, people, credentials, and competitors, is highly preferred.
  • Salesforce understanding and experience is a plus.
  • SMPS or APMP membership.


Additional Information
  • This position does not include sponsorship for United States work authorization now or in the future
  • Relocation assistance and/or per diem is not offered for this position


At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

About AECOM

AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, environmental, energy, water and government. With approximately 45,000 employees around the world, AECOM is a leader in all of the key markets that it serves. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering solutions that create, enhance and sustain the world's built, natural, and social environments. A Fortune 500 company, AECOM serves clients in more than 150 countries and had revenue of $8.0 billion during the 12 months ended March 31, 2014.

AECOM Careers

Join AECOM, a premier global team of professionals dedicated to delivering infrastructure and environmental solutions. At AECOM, we are committed to fostering a culture of innovation, leadership, and diversity, making it an ideal place for ambitious individuals looking to advance their careers.

Work You’ll Do

At AECOM, you will be part of a dynamic team that thrives on challenges and is passionate about making a positive impact on the world. Our projects range from building sustainable cities to creating efficient transportation systems, offering a variety of job opportunities to apply your skills and grow professionally.

Explore AECOM’s Diverse Opportunities

Whether you are seeking an internship, a full-time position, or a leadership role, AECOM offers a spectrum of career paths across multiple disciplines. Our global presence provides unparalleled opportunities for professional growth and networking, allowing you to shape your career path in ways only limited by your imagination.

Innovate and Lead

Join a company where innovation and leadership go hand in hand. AECOM is a place where you can lead critical projects, influence strategies, and deliver solutions that contribute to our clients' success. Our leadership and diversity training ensure that you have the tools to lead effectively and inclusively, fostering an environment where all ideas are welcomed and explored.

Be Part of a Great Team

AECOM’s culture is centered on collaboration and excellence. Work alongside some of the brightest minds in the industry, benefiting from a wealth of knowledge and experience that will enhance your professional development. Our team’s diversity fuels creativity and drives innovation, making AECOM a breeding ground for new ideas.

Future-Proof Your Career

AECOM is dedicated to your long-term career development. With access to cutting-edge projects and leading-edge technology, your skills will stay relevant in an ever-evolving industry. Our comprehensive benefits support your health, well-being, and financial security, ensuring you and your family are taken care of.

Join Our Team

Discover the array of job opportunities at AECOM by exploring open positions that match your skills and interests. We are continuously hiring and looking for professionals who are curious, creative, and driven to excel.

Stay Connected

Keep up to date with industry trends, career tips, and AECOM news through our careers blog. Engage with us on professional networking platforms to stay informed about new openings and company updates.

Prepare for Your Future

Ready to advance your career at AECOM? Prepare your resume, hone your interview skills, and connect with us to find out how your aspirations align with our goals. At AECOM, your potential is limitless.

Explore AECOM Jobs

Start your journey with AECOM today. Personalize your job search and receive alerts about new opportunities tailored to your preferences. Discover how you can contribute to our mission and help shape the future.

AECOM: Where Careers Grow

At AECOM, we don’t just offer jobs; we offer careers that make a difference. Join us in building a better world together.
Learn more about AECOM
Size
51,000 employees
Market Cap
$11.8 billion
Industry
Real Estate & Construction
Net Income
-$200.8 million
Founded
1990
5 Year Trend
-6.3%
Revenue
$13.3 billion
NASDAQ
ACM
* Ladders Estimates

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