Bachelor's degree in Graphic Design, Communications, Marketing, or related field
5+ years of experience in government proposal coordination and production
Proven track record supporting federal proposals (civilian and/or defense)
Expert knowledge of Microsoft Office Suite (Word, PowerPoint, Excel)
Strong understanding of FAR Part 15 and government procurement processes
Active Top Secret security clearance
Responsibilities
Coordinate proposal development process from RFP release through submission
Manage proposal schedules, color team reviews, and compliance matrices
Facilitate collaboration among cross-functional teams
Conduct thorough compliance reviews against FAR/DFARS requirements
Ensure adherence to government submission guidelines
Produce final PDF packages with proper formatting and accessibility compliance
Benefits
On-site work environment
Collaborative work atmosphere during active proposals
Opportunity for professional growth in federal proposal development
Extended hours availability during proposal deadlines
Full Job Description
We are seeking a detail-oriented Proposal Coordinator with strong desktop publishing (DTP) skills to manage and produce compliant, high-quality government proposals. The ideal candidate will combine federal proposal coordination expertise with technical design abilities to create compelling, professionally formatted submissions that meet strict government requirements.
Key Responsibilities
Government Proposal Coordination
Coordinate proposal development process from RFP release through submission
Manage proposal schedules, color team reviews (Pink, Red, Gold), and compliance matrices
Facilitate collaboration among capture managers, technical writers, subject matter experts, pricing teams, and executive leadership
Conduct thorough compliance reviews against FAR/DFARS requirements and solicitation instructions
Maintain proposal libraries, past performance examples, SF-330s, and corporate resumes
Ensure adherence to page limits, font requirements, and government submission guidelines
Track proposal status, win/loss data, and lessons learned
Desktop Publishing & Design
Design and format proposals using Microsoft and Adobe
Create compliant layouts adhering to strict government formatting requirements (margins, fonts, spacing)
Develop visual discriminators including solution graphics, process diagrams, organizational charts, and infographics
Create Section L/M compliance matrices and cross-reference tables
Ensure 508 compliance for accessibility requirements when specified
Produce final PDF packages with proper bookmarks, hyperlinks, and metadata
Develop templates compliant with government standards (e.g., SF-330, SF-1449, RFTOP formats)
Edit and format technical volumes, management approaches, and past performance sections
Quality Control & Compliance
Perform final quality checks for compliance, formatting consistency, and readability
Verify all required certifications, representations, and attachments are included
Ensure proper marking of proprietary or source selection sensitive information
Validate file naming conventions and electronic submission requirements
Required Qualifications
Bachelor's degree in Graphic Design, Communications, Marketing, or related field
5+ years of experience in government proposal coordination and production
Proven track record supporting federal proposals (civilian and/or defense)
Expert knowledge of Microsoft Office Suite (Word, PowerPoint, Excel)
Strong understanding of FAR Part 15 and government procurement processes
Experience with compliance matrices and Section L/M requirements
Knowledge of 508 accessibility standards
Excellent attention to detail and quality control skills
Active Top Secret security clearance
Ability to work under tight deadlines with frequent evening/weekend work during proposal cycles
Strong written and verbal communication skills
Preferred Qualifications
APMP Foundation or Practitioner certification
Experience with specific agency requirements (DoD, DHS, VA, GSA, NASA, etc.)
Familiarity with government submission portals and databases
Experience with proposal management software (e.g., Loopio, RFPIO, Shipley processes)
Knowledge of price-to-win strategies and cost volume formatting
Experience supporting IDIQ, task order, and GSA Schedule proposals
Understanding of Shipley proposal methodology
Previous experience in consulting, professional services, or IT contracting sectors
Competencies
Exceptional organizational and time management abilities under pressure
Understanding of government evaluation criteria and source selection processes
Ability to interpret complex RFP requirements and translate to actionable tasks
Collaborative team player able to work with diverse, cross-functional teams
Professional demeanor during high-stress proposal "war room" environments
Proactive problem-solver with strong attention to regulatory compliance
Work Environment
On-site
Required availability for extended hours during proposal deadlines (evenings/weekends)
Collaborative "war room" environment during active proposals
