Description
Job Posting: Project Manager - Tenant Improvements
Position Overview: We are currently seeking an experienced Project Manager - Tenant Improvements to join our dynamic team. The successful candidate will oversee all aspects of project management from pre-construction through project close-out, ensuring that every project is completed on time, on budget, and to the highest standards of quality and safety.
Responsibilities:
A. Estimating
- Develop a detailed written scope of work according to VPAC's standard procedures.
- Establish preliminary project schedules, including startup, construction, and close-out.
- Develop accurate budgets based on scope and VPAC's standard procedures.
B. Construction Phase
- Ensure that each new project begins according to VPAC's standard procedures.
- Set up and manage the final project budget.
- Tender, negotiate, and prepare trade contracts and purchase orders.
- Oversee day-to-day project management to ensure compliance with master schedules, control budgets, and contract documents.
- Monitor and process submittals (plans, specs, shop drawings, etc.) according to VPAC's standard procedures.
- Maintain excellent communications and relationships with corporate teams, clients, civic officials, and the public.
- Ensure timely project close-out and client occupancy.
C. Post-Construction Phase
- Administer and process post-construction items to ensure compliance with maintenance and warranty provisions.
D. Site Safety/Set-up Coordination
- Ensure all sites comply with VPAC's and WorkSafeBC's safety policies.
- Maintain site presentation according to VPAC's standards.
Duties Include:
- Analyze project drawings, specifications, and permits to determine scope and schedule requirements.
- Review and respond to daily project correspondence; ensure timely issue resolution.
- Receive, log, and distribute all project documentation (drawings, RFIs, change orders, etc.).
- Maintain project filing systems in Procore.
- Assist with construction detail problem-solving while deferring design responsibility to the Pre-Construction & Design team.
- Ensure current "for construction" drawings/specifications are in use.
- Review and analyze weekly schedules and cost reports to prepare profit projections.
- Prepare monthly reports for Senior Management detailing profit, subcontract status, and schedule status.
- Provide weekly client update reports and look-ahead reports by Friday 3pm.
- Conduct regular job site inspections to ensure contract compliance.
- Attend and minute weekly meetings with trades, consultants, and clients as required.
- Develop the preliminary project schedule and finalize the Master Schedule.
- Identify and manage change orders and delays, ensuring compliance with contract requirements.
- Authorize and process prime contract and subcontract change orders.
- Prepare monthly progress claims and review subcontractor progress claims.
- Review and approve monthly invoices for payment.
- Attend client/consultant site meetings.
- Finalize project budget and contract amount.
- Submit Notice of Project (NOP) to WorkSafeBC.
- Coordinate and obtain Certificates of Occupancy and Substantial Completion; convey required submissions to the architect.
- Review completed projects with Senior Management to improve outcomes.
- Expedite trades and suppliers.
- Notify Senior Management of major disputes with subcontractors and suppliers.
- Perform site work as required.
- Stay informed via communications from Office Administrator and Office Operations Coordinator.
Qualifications:
- Minimum of 5 - 8 years' experience in project management, specifically in tenant improvements.
- Proven ability to manage multiple projects simultaneously.
- Strong leadership and communication skills.
- Extensive knowledge of construction processes, contracts, and scheduling.
- Proficiency in Procore, Microsoft Project (or similar scheduling software), and Microsoft Office Suite.
- Familiarity with WorkSafeBC regulations.
Why VPAC?
- Competitive compensation and benefits package.
- A supportive, collaborative, and mentorship-driven culture.
- Opportunities to work on diverse and exciting projects.
How to Apply: If you're a driven and experienced Project Manager seeking a rewarding opportunity in the tenant improvements sector, we'd love to hear from you. Please submit your resume and cover letter.
Job Type: Full-time
Benefits:
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program
Location:
- Vancouver, BC V6E 4A2 (preferred)
Compensation
$115,000.00 - $130,000.00 per year
