Tertiary Degree or equivalent combination of education and work experience.
Moderate relevant experience in program and project management.
Proven experience managing a Program Management Office (PMO).
Proven experience leading a team of PMO specialists.
Significant project financial skills, including forecasting and invoicing.
Responsibilities
Oversee Project Management Office (PMO) and project governance activities.
Ensure skilled project PM resources are effectively placed on projects.
Assess project initiation plans and stakeholder engagement for readiness.
Support adherence to PMO stage gate and funding processes.
Monitor inflight programs for alignment with business outcomes.
Manage budget forecasting, accounting for expenses, and resource allocation.
Coordinate with risk and performance management for quality auditing.
Benefits
Dynamic work environment with varied daily tasks.
Opportunity to work closely with senior leadership and address ad hoc project requests.
Engagement in developing capabilities in project governance and staff practices.
Full Job Description
Responsibilities:
Oversee Project Management Office (PMO), project governance and demand activities across relevant portfolios.
Ensure skilled project PM resources are placed on projects.
Ensure effective project initiation readiness by assessing plans, stakeholder engagement, and dependencies.
Support PMO stage gate and funding process adherence.
Monitor inflight programs and projects for alignment with business outcomes.
Manage budgeted resources by forecasting needs and accounting for expenses.
Manage coordination with Risk, Governance and Performance Management on Project Quality audit plans.
Manage risk and audit requirements, including annual testing, control readiness, and remediation tracking.
Manage project and portfolio financials, including budgeting, forecasting, funding oversight and financial performance tracking to support strategic decision making and portfolio delivery.
Work Experience:
Necessary Work Experience includes:
Moderate relevant experience.
Preferred Work Experience includes:
Experience in project staff practice and talent development.
Experience in PMO and project governance.
Experience in project staffing and capacity planning.
Experience in project delivery and project management methodologies such as SDLC.
Experience in portfolio and project financial management, including budgeting, forecasting, funding oversight, and financial performance tracking.
Qualifications:
Necessary Qualifications include:
Tertiary Degree or equivalent combination of education and work experience.
What will this person be doing every day?
Please see job description. This is critical role overseeing our Program Management Office, including a team of PMO analysts. The role is dynamic depending on the issues needing to be resolved and timing as there are also regular monthly routines, so each day is different.
Typical responsibilities (either directly or through team resources) include:
Resolving project governance issues
Managing demand activities across relevant portfolios.
Ensuring skilled project PM resources are placed on projects.
Supporting project reviews and funding process adherence
Developing monthly/quarterly portfolio updates for senior leadership
Managing budgeted resources by forecasting needs and accounting for expenses.
Managing coordination with Risk, Governance and Performance Management on Project Quality audit plans.
Managing project and portfolio financials, including budgeting, forecasting, funding oversight and financial performance tracking to support strategic decision making and portfolio delivery
Addressing ad hoc requests regarding projects from executives, project resources, stakeholders etc.
Technical Skills and Experience
What are the top 3 - 5 must have technical skills?
Proven experience managing a Program Management Office
Proven experience leading a team of PMO specialists
Significant project financial skills and experience, i.e., forecasting, invoicing, accruals, etc.
Proficiency with Planview strongly preferred, but not required
Strong proficiency with MS Office apps - word, ppt, excel
Experience with reporting and data tools - Power BI, Apps and Automate
Knowledge of both Waterfall and Agile/Agile Methodologies
