Job Description

The School of Public Health Dean's Office has an outstanding opportunity for a Project Manager (Payroll Title: "Analyst") to join their team.

About this Opportunity

Reporting to the Associate Dean for Finance and Administration the Project Manager is responsible for leading a time-bound effort to redesign and implement a service delivery model for the School of Public Health (SPH), aligned with the University's broader operational excellence and centralization priorities. This work will focus on improving administrative service delivery by streamlining processes, clarifying ownership, reducing redundancy, and improving service quality across SPH. The Project Manager will coordinate multiple complex and interdependent workstreams to support decision-making on service ownership, staffing configuration, and implementation sequencing. This role will bring structure, transparency, and accountability to a highly decentralized environment, ensuring that redesign efforts are data-driven, operationally feasible, and aligned with both best practices in change management and SPH's mission to advance public health through teaching, research, and service.

The UW Worksite for this position is at the Hans Rosling Building on the Seattle campus, but this position is eligible for hybrid or 100% remote work.

Key Responsibilities

35% - Project Leadership and Execution

• Lead planning and execution of the SPH service delivery model redesign across administrative functions

• Develop and maintain project charters, detailed work plans, timelines, and deliverables

• Coordinate multiple concurrent workstreams, ensuring alignment and integration across functional areas

• Ensure disciplined scope management and adherence to project milestones

25% - Process Analysis and Service Model Design

• Coordinates and gathers data from key stakeholders within the scope of a specialized project relating to the management of functions, business operations, or financial analysis that may be required as part of establishing current state and future state options.
  
  • Deep dives into functional structures, roles and responsibilities, funding models and operational workflows to help determine optimal functional management and business operation structures.
  • Interviews stakeholders to better understand current state.
• Conduct current-state assessments, including process mapping, workload analysis, and identification of redundancies

• Support development of future-state service delivery models, including clarified ownership, roles, and workflows

• Develop staffing models and workload estimates to inform resource allocation and organizational design
• Develops a recommendation for actions (e.g., operational, financial, functional, structural, regulatory) that need to be taken based on the results of the analysis performed.

• Ensure recommendations are data-driven, practical, and aligned with operational realities

20% - Stakeholder Engagement and Change Management

• Design and execute structured stakeholder engagement strategies across SPH departments and functions

• Facilitate working sessions, interviews, and feedback loops to inform design decisions

• Build alignment among leadership and stakeholders with differing priorities and perspectives

• Own and execute change management planning to ensure readiness for implementation

10% - Governance, Decision Support, and Escalation

• Establish clear governance structures and decision-making frameworks

• Prepare materials to support leadership decisions on service ownership, staffing, and sequencing

• Identify and escalate risks, barriers, and unresolved issues in a timely manner

• Track decisions and ensure follow-through across workstreams

10% - Reporting, Communications, and Documentation

• Develop and maintain dashboards and reporting tools to track progress, risks, and assumptions

• Prepare regular updates for SPH leadership and stakeholders

• Document key decisions, processes, and recommendations to support implementation planning

• Ensure transparency and consistency in project communications

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor's degree and 5-7 years of experience in project or program management within a large, complex organization. Equivalent combination of education and experience may substitute.

Preferred Qualifications

• Master's degree

• Demonstrated experience leading complex, cross-functional projects with multiple stakeholders.
• Proven experience leading change management initiatives and executing stakeholder engagement strategies to drive adoption
• Strong skills in process analysis, workflow design, and organizational assessment
• Experience developing project plans, facilitating meetings, and managing timelines and deliverables
• Proven ability to navigate decentralized environments and influence without direct authority
• Excellent analytical, problem-solving, and decision-support skills
• Strong written and verbal communication skills, including the ability to synthesize complex information for leadership audiences
• Ability to manage competing priorities and maintain progress in ambiguous environments
• Experience in higher education, academic health, or public sector environments

• Experience supporting shared services or centralization initiatives

• Familiarity with administrative service delivery models

Working Conditions

This is a time-limited project appointment (estimated duration of 12 months). Occasional extended hours may be required to meet project deadlines.

Compensation, Benefits and Position Details

Pay Range Minimum:
$110,004.00 annual
Pay Range Maximum:
$150,000.00 annual
Other Compensation:

Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a temporary position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable