POSITION OVERVIEW: As a
Project Manager at LJA
Facilities, you will be responsible for providing project management for a range of corporate real estate and construction office projects, bringing expertise in project management, real estate, IT, and stakeholder management.
A TYPICAL DAY MIGHT INCLUDE:- Leading corporate office projects, including new offices, relocations, expansions, and decommissioning, overseeing all phases from planning to closeout
- Hosting project kickoff meetings with internal teams, consultants, landlords, and trade partners to ensure alignment with the project plan
- Developing and managing project schedules, tracking planned versus actual start and end dates, and circulating updates to the project team for review
- Holding regular coordination meetings and updating the team on the work plan forecast
- Tracking project and portfolio progress, including schedule and budget, analyzing outcomes, and creating actionable dashboards to optimize project delivery
- Maintaining continuous engagement with stakeholders, ensuring transparent communication and integration of feedback throughout the project lifecycle
- Building strong relationships with stakeholders at each location, ensuring projects meet strategic and operational needs
- Serving as the first point of escalation for project-related issues, providing timely solutions and resolutions
- Guiding and overseeing the construction schedule with the general contractor from commencement through move-in
- Reviewing and interpreting construction drawings (architectural, structural, mechanical, and plumbing) to ensure accuracy, compliance with project specifications, and alignment with industry standards
- Managing the bidding process, including contractor identification, bid package assembly, issuing landlord-required documents, bid leveling, contract review, and awarding contracts
- Coordinating value engineering, evaluating cost/benefit tradeoffs, and recommending scope changes to optimize project budgets
- Reviewing and suggesting approval of change orders during construction to ensure scope alignment and budget control
- Evaluating potential schedule risks and implement delay recovery plans when necessary
- Working with general contractors to facilitate commissioning with third-party agents for MEP and Fire Protection systems
- Conducting pre-punch and punch list walks, ensuring that all items are closed out before opening day
- Ensuring substantial completion is reached, and the office space is fully operational and safe for business functions
- Identifying, evaluating, and managing vendors through the development of RFPs, contract review, and supervision of services such as electrical, plumbing, HVAC, general contracting, furniture vendors, painters, and vending machine providers
- Partnering with IT for circuit ordering, AV planning and installation, data cabling, server setup, and equipment disconnect/reconnect
- Overseeing installation of furniture and final touches, such as whiteboard mounting, artwork installation, and office supply setup
- Facilitating tenant improvement reimbursement processes, including collecting, maintaining, and assembling packages for landlord submittals
- Engaging third-party contractors for move coordination, crate provision, physical move assistance, and ancillary tasks to scale operations effectively
- Receiving, reviewing, and approving vendor invoices for accuracy, ensuring timely payment.
- Assisting with move coordination and managing the move process, including disconnect/reconnect and final office setup
- Ensuring the physical security of office spaces, including access control management and emergency communication protocols
- Coordinating with the safety management team to ensure job site safety through the development of JSAs, emergency action plans, disaster recovery procedures, and office safety inspections
- Ensuring collection of keys, supplies, manuals, warranties, and as-built drawings before opening day
- Assisting in the final closeout of projects, collaborating with architects and general contractors to collect all necessary documentation
- Providing thought leadership and leverage industry best practices to drive continuous improvement initiatives
- Developing and implementing process and system improvements to raise execution standards
- Defining metrics and key performance indicators to measure service delivery and performance improvements
- Maintaining key internal client relationships, facilitating collaboration between the Office Services team and other departments
- Communicating project updates, outcomes, and key decisions to the project team and stakeholders
- Maintaining meeting notes and circulating updates as required
- Mentoring junior team members, providing coaching and professional development to build internal expertise
- Traveling to each project site at least biweekly, with additional travel and extended hours required during critical phases such as move coordination and office commissioning
- Performing other job-related duties as assigned or required
REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:- Bachelor's degree in Engineering, Architecture, Construction Management, Business Administration, or a related field
REQUIRED QUALIFICATIONS:- 5+ years of experience in project management, with a focus on architecture or construction
- Proficient in anticipating client needs, thinking strategically, focusing on solutions, and acting proactively or reactively as dictated by the circumstances
- Proficient in using Microsoft Outlook, Microsoft Teams, AutoCAD, ProCore, Microsoft Excel, Microsoft Word, and Project Management software
- Skill in the ability to build, track, and manage project budgets and schedules
- Adept in knowledge of IT infrastructure (specifically low voltage, access control, and A/V) and integration in corporate settings
- Knowledgeable about OSHA and general safety
- Skilled in the use of tools to make repairs and perform regular maintenance tasks
IDEALLY, YOU SHOULD ALSO HAVE:- PMP (Project Management Professional) certification preferred
LEVEL UP WITH LJAAt LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it.
Your future grows here.- Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
- Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
- Family Support: Paid maternity and parental leave to help you focus on what matters most.
- Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
- Referral Bonuses: Know great talent? Get rewarded for helping us grow.
- Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
- Professional Development: Memberships to industry organizations to keep you connected and growing.
- Career Growth: Great internal mobility opportunities to advance your career.
- Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.
