Project Manager, Corporate Facilities

UPMC Senior Communities • $70K — $95K *
Pittsburgh, PA 15237In-Person
Real Estate & Construction
8 - 10 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Associates Degree in business, IT, or related field with 10 years' administrative experience, or High School Diploma with 12 years' experience including 5 years' executive support.
  • Experience managing and customizing facilities software programs, with knowledge of document control and budgeting software (preferably PeopleSoft).
  • Familiarity with SharePoint management and website management.
  • Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook), with skills in complex calendar management.
  • Experience in creating PowerPoint presentations and scheduling travel for management.

Responsibilities

  • Oversee the functional aspects of UPMC's facilities management software including user training, workflow design, and system support.
  • Provide leadership for the initial setup and implementation of facilities software.
  • Manage project setups, file structures, role assignments, and documentation.
  • Address software performance and user support issues effectively.
  • Coordinate software enhancements aligning with UPMC's requirements.
  • Train and mentor new users on facilities software for optimal adoption.
  • Work directly with the Corporate Vice President to develop and maintain policies regarding facilities software.

Benefits

  • Work Monday through Friday during standard business hours.
  • Opportunity for travel to other UPMC facilities as needed.
  • Engagement with a collaborative team environment within the Facilities, Engineering and Maintenance Department.
Full Job Description
Provide administrative oversight of licensed Facilities, Engineering and Maintenance software used for System-wide control of facilities infrastructure, asset, and CMMS projects by having thorough understanding of the software, providing training in its use to internal and external users, providing support to all users, designing and maintaining workflows, and maintaining overall organization and operational maintenance to ensure optimum performance. Also provide typical administrative support to the Facilities, Engineering and Maintenance Department by conducting research, preparing statistical reports, and handling information requests.

This position will work Monday through Friday during standard business hours. At times, this position can travel to other UPMC facilities as needed. If you have prior experience in IT along with experience with CMMS, look no further and apply today!

Responsibilities:

  • Oversee all functional aspects of UPMC's facilities management software to include training, process workflow design and operation, system-wide support, and liaison with software vendors.
  • Provide administrative leadership in the initial set up and implementation of all facilities software.
  • Oversee the initial set up of projects, file structures, roles and responsibilities, and document management.
  • Respond to issues related to software performance and user difficulties.
  • Oversee software enhancements to coordinate with UPMC requirements.
  • Provide training and mentoring of new users, internally and externally to ensure successful utilization of all facilities software programs.
  • Work with Corporate Vice President to develop and maintain policies related to UPMC's use of facilities software programs.
  • Assist Corporate Vice President in maintaining all standard documents and the department Operations Manual to ensure consistency system-wide.
  • Interact with staff at all levels in a professional and efficient manner to assist in the functioning of the Facilities, Engineering and Maintenance Department, being flexible, proactive and resourceful.
  • Manage the Department Share Point sites.
  • Prioritize and manage multiple assignments simultaneously, working with multiple managers.
  • Use sound judgment and knowledge of UPMC and its policies and procedures to respond to questions and requests.


Qualifications:

  • Associates Degree in business, IT or related field and ten years' experience in increasingly responsible administrative support role
    • OR High School Diploma and twelve years experience and five years' experience in support at the executive level.
  • Experience and working knowledge of the use, management and customization of software, preferably related to facilities software programs. Experience with document control practices and accounting and budgeting software, preferably PeopleSoft.
  • Knowledge of the use and management of share point sites and websites.
  • Proficiency in core MS Office applications including Word, Excel, PowerPoint and Outlook. Proficiency in use and management of licensed software platforms. Calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations. Experience scheduling travel arrangements for management.
    Licensure, Certifications, and Clearances:
  • Act 34

About UPMC Senior Communities

UPMC Senior Communities Careers

There has never been a better time to explore the diverse job opportunities at UPMC Senior Communities—the leading network of senior living facilities focused on innovative care and professional excellence.

Work You’ll Do

Join UPMC Senior Communities to assist in transforming the experience of aging through top-tier care and wellness programs. This is an opportunity to be part of a team that values leadership, diversity, and innovation in the healthcare sector. Lead in a unique role where skills in healthcare, empathy, and leadership converge to enhance the lives of seniors. UPMC Senior Communities stands at the forefront of the industry, integrating advanced technology and personalized care practices. Engage with a professional network of healthcare providers and administrators dedicated to pioneering improvements in senior living. Collaborate with over 3,000 dedicated professionals across various facilities.

Introducing the UPMC Senior Communities Professional Development Program

The program is designed to foster career growth through comprehensive training, leadership development, and diversity training. UPMC Senior Communities is committed to nurturing the professional growth of its team members through continuous education and opportunities for advancement.

Do Innovative Work

Be part of a culture that thrives on innovation and continuous improvement. UPMC Senior Communities employs a vast array of healthcare professionals and support staff, all dedicated to setting new standards in senior care.

Drive Change in Senior Healthcare

Deliver targeted solutions and personalized care that significantly improve the quality of life for residents. UPMC Senior Communities offers a platform for professionals to apply their expertise in a meaningful and impactful way.

Be Part of a Great Team

Work alongside a team that values compassion and professionalism, harnessing the collective capabilities to deliver exceptional care. UPMC Senior Communities promotes a collaborative environment where every team member’s contribution is valued.

Future-Proof Your Career

Advance your career within UPMC Senior Communities through a variety of pathways, from direct care positions to administrative roles. Enjoy robust benefits, professional development programs, and a supportive work environment that encourages long-term career growth.

Explore

Discover how UPMC Senior Communities leads the way in senior healthcare innovation: - Implementing cutting-edge health technology to enhance resident care - Developing community-based programs that support holistic wellness

The UPMC Senior Communities Employment Promise

With a commitment to employee satisfaction and career development, UPMC Senior Communities ensures that all team members have the resources and support to succeed. Clients and their families rely on UPMC Senior Communities for compassionate and skilled care, making it a prime choice for those seeking meaningful employment in the healthcare sector.

Stay Connected

Join the Team

Search open positions that match your skills and interests. UPMC Senior Communities looks for passionate, curious, creative, and solution-driven team players. SEARCH UPMC SENIOR COMMUNITIES JOBS

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