HDR is looking for administrative support for architects during construction administration phase. Join our fast-paced, diverse, exciting team as we build an amazing building together in a project co-location setting. In the role of Project Facilitator, we'll count on you to: • Work under the direction of on-site Project Architects • Document Management and distribution, including gathering required signatures • AHJ (Authority Having Jurisdiction) Management and communications including upload and downloading of change documents, meeting preparation and scheduling • Track updates from team on ongoing tasks (Task Manager) • Run prep meetings and drafts agenda in advance of weekly site visits by the AHJ • Document HDR and HDH-project processes (QC checklist, etc.) and onboard new team members • Manage HDR on-site safety equipment and procedures • Oversee ARC printing orders • Document filing of project decisions (A3 format) • Create and Manage email distribution lists • Take responsibility for a wide variety of specialized project-related administrative and accounting functions • Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records • Compose and develop correspondence and reports • Manage project insurance matters • Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance • Manage project documents and files • Answer questions regarding company policies, procedures and guidelines • Organize and coordinate meetings, and assist with presentations • Work with complex contracts and sub-agreements • Track and monitor project budgets, workloads and schedules • Actively participate in project reviews • Exhibit professionalism with clients • Work closely with multiple Project Managers and project teams • Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions • Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed • Oversee activities of other administrative project support staff as needed • Perform other duties as needed Preferred Qualification • Top-notch communication and self-organization skills required • OSHPD 1 experience a plus • Proficiency with MS Suite including Teams, Outlook, Word and Excel • Proficiency with Smartsheets, Mural, Miro, and Revit • Ability to travel and work at both the client site and San Francisco Architecture office Qualifications Required Qualifications • Bachelor's degree • A minimum of 5 years related experience • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook • An attitude and commitment to being an active participant of our employee-owned culture is a must