Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto General Hospital
Department: FM-PRO (Facilities Management - Planning, Redevelopment & Operations)
Reports to: Senior Project Manager
Hours: 37.5 hours per week
Salary Range: $68,932 - $103,409 per year
Shifts: Mon-Fri, 08:00-16:00
Status: Permanent Full-Time
Closing Date: September 7, 2026

Position Summary:
As an integral member of the FM-PRO Facilities Operation, the PROJECT COORDINATOR works as part of a team and coordinates capital project activities under the direction of the Senior Project Manager and works with Facilities Operation Team.

The Project Coordinator will be a highly organized individual with background and experience with supporting healthcare capital projects, especially capital projects, including the maintaining of project schedules, creating and editing deliverables, and managing risks, communications and reporting updates to stakeholders at various levels. The individual in this role will be a clear communicator and skilled writer and will be comfortable creating, writing and editing proposals and presentations.

Duties:

• Provide project management day-to-day support to the Manager.
• Coordinating construction projects, playing a key role in assessing client requirements to ensure the quality delivery of projects for the benefit of all patients, staff and visitors at the Hospital
• Develop and use standard tools and processes established in the organization, such as Microsoft Office Templates in Excel, Word, and PowerPoint, and the use of Project Management software.
• Supervising the various tradesmen providing different elements of building services, including architectural, plumbing, electrical, etc.
• Oversee and support all aspects of projects including planning, coordination, tracking, evaluation and budget management.
• Preparation and maintenance of project documentation including proposals, project plans, budgets, meeting agendas, documents and decks.
• Monitor and report on progress, risks and issues associated with the project to all stakeholders and escalate as appropriate.
• Provide strategies for risk mitigation and resolution where appropriate.
• Working in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention's of the Act, in a timely manner
• Engage and communicate with stakeholders on an ongoing basis and ensure changing resource and project requirements are met and understood.
• Schedules meetings with multiple stakeholders with complex calendars and manages meeting calendars and meeting resources
• Performing cross-functional and/or other duties consistent with the job classification, as assigned or requested

Qualifications

• At minimum, a completion of a 4 -year diploma in Mechanical or Marine or Stationary 2nd Class or community college diploma program, in Mechanical or Construction Technology or diploma, in mechanical or HVAC Civil Engineering/Construction Technology or completion of an apprenticeship program as, industrial mechanical.
• Minimum 5+ years related practical experience with significant exposure to plant equipment maintenance required.
• Experience within a unionized hospital environment preferred
• Certified in WHMIS safety training.
• Ability to read/write, understand and communicate in English.
• Ability to read and interpret engineering and Architectural drawings.
• Knowledge of Codes, Regulations, WHMIS, OHSA, Hospital Policies.
  Knowledge of financial management procedures.
• Must be capable of maintaining multiple communication channels.
• Ability to perform duties in a professional and courteous manner and produce high-quality work while meeting deadlines in accordance with UHN standards.
• Exercise initiative and good judgment with ability to multi-task.
• Compliance with confidentiality requirements.
• Effective organizational, interpersonal, and communication skills.
• Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand.

Additional Information

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.