Job DescriptionAs a Project Management Analyst, you will build a rewarding career by ensuring the operational excellence of our Combat Missions System - Program Excellence. In this job, you will apply disciplined Project Management (PM) principles to support the CMS Project Management Authority (PMA), serving as a vital link between project execution and corporate governance. You will be responsible for managing reporting metrics, elevating risks, and ensuring that our Lifecycle Management (LCM) framework is applied consistently to programs to ensure successful product delivery from development to closure.
Responsibilities
As a Project Management Analyst, your primary goal is to provide comprehensive monitoring, reporting, and compliance support for the CMS LCM framework.
As a Project Management Analyst, you will provide comprehensive monitoring, reporting, and compliance support for the CMS LCM framework. You will perform a critical function for the PM organization by extracting and compiling metrics from the Life Cycle Management System (LCMS) and delivering the data analysis necessary to proactively manage compliance measurements.
Your day-to-day functions will include:
- LCM Governance & Compliance: Provide guidance and support to programs, ensuring all projects adhere to the risk-based governance framework.
- Provide guidance and support to programs to ensure adherence to the risk-based governance framework. This includes driving compliance during early opportunity development through end of contract and analyzing LCM metrics on a routine basis
- Reporting & Analysis: Own the end-to-end production of critical operational reports, including Weekly and Monthly Action reports and Weekly and Monthly Review reports. You will track metrics, identify trends, and elevate areas of concern to leadership.
- You will own the end-to-end production of critical operational reports, including the weekly and monthly Action and Review reports. By tracking key metrics and identifying trends, you will develop actionable Excel reports, PowerPoint presentations, and executive summaries that highlight program progress and the status of overdue tasks for leadership. Additionally, you will be responsible for elevating areas of concern to the leadership team and providing essential support for QBR and Traffic Light reporting.
- Administrative Oversight: support in the management of the Lifecycle Management System (LCMS) administration, including data syncing, error checking, and the maintenance of LCMS tool.
- Provide support in the administration and registration of LCM Trainings for the CMS portfolio.
- Provide comprehensive support for the administration and management of the Lifecycle Management System (LCMS), ensuring data integrity through regular syncing, error checking, and tool maintenance. This role includes managing the deployment and accessibility of PowerBI LCM metrics and performing monthly updates to the CMS LCM Dashboard and SharePoint site. Additionally, you will support the administration and registration of LCM training for the CMS portfolio.
- Communication & Change Management: Act as the primary point of contact for the PM community regarding policy changes, ensuring that updated LCM guidelines are communicated clearly and implemented effectively.
- Training & Coordination: Manage the registration, demand, scheduling, and coordination for both general PM and specific LCM training for the CMS portfolio.
- Continuous Improvement: Identify gaps in current reporting and execute process improvement efforts to increase efficiency within Program Excellence.
Upon acceptance, some level of travel for onboarding will be required (1-2 weeks).
Required Skills and Education- Education: Bachelor's degree in business, Finance, or a related field (or equivalent professional experience).
- Experience: Proven experience in a professional office environment with a focus on data tracking, reporting, or project coordination.
- Technical Skills: Proficiency in Microsoft Office Suite, with advanced skills in MS Excel for data manipulation and reporting.
Technical Skills: Advanced proficiency in Microsoft Office Suite, with advanced skills in MS Excel for complex data manipulation and reporting. Experienced in managing Microsoft 365 SharePoint sites and managing PowerBI Dashboards for data analytics.
- Core Competencies:
- Strong attention to detail and a "continuous improvement" mindset.
- Ability to multitask and meet strict deadlines in a fast-paced, time-sensitive environment.
- Effective interpersonal and communication skills to interact with diverse teams and stakeholders.
- A coachable attitude with a strong desire to learn complex corporate governance processes.
Preferred Skills and Education- 1-2 years of general business work experience in a defense or highly regulated industry.
- Familiarity with Lifecycle Management (LCM) principles or Program Excellence (PEx) operations.
- Analytical and problem-solving skills with the ability to present complex data to stakeholders at varying levels of leadership.
- Demonstrated leadership potential or experience leading small-scale process improvements.
