Position Details

Position Information

Recruitment/Posting Title
Program Support Coordinator

Job Category
Staff & Executive - Administrative & Support

Department
CINJ - Radiation Oncology Admi

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Support Coordinator within the Radiation Oncology Department at the Rutgers Cancer Institute.

The Program Support Coordinator provides efficient, effective, and timely executive-level administrative support to the Chair of the Department of Radiation Oncology and other senior departmental leadership. In this role, the Program Support Coordinator exercises a high degree of discretion, independent judgment, and professionalism in managing sensitive and confidential matters. In addition, the Program Support Coordinator independently coordinates assigned responsibilities, special projects, correspondence, reports, and a variety of departmental processes to ensure smooth and efficient operations.

Essential Duties and Responsibilities include the following:

• Provides a broad range of executive-level administrative support to the Department Chair, including oversight and coordination with research-dedicated Cancer Center administrative support staff.
• Exercises independent judgement to resolve incoming requests, inquiries, and issues on behalf of the Chair, to resolve or escalate as needed.
• Develops, implements, and maintains administrative systems, processes, and standard operating procedures to improve efficiency and effectiveness across the department. Communicates and trains administrative staff on new processes, as appropriate. Maintains comprehensive knowledge of university and departmental policies and procedures to ensure compliance and effective administrative support.
• Responsible for departmental deadlines, deliverables, and key initiatives, monitors and tracks proactively to ensure timely completion.
• Maintains confidential files and records, ensuring accuracy, organization, and compliance with institutional and regulatory requirements.
• Manages the Chair's calendar and coordinates internal and external meetings, including scheduling, reminders, agendas, and meeting logistics as needed. Prepares and manages correspondence, meeting minutes, reports, charts, and presentations.
• Manages faculty travel and conference arrangements, including travel authorizations, advances, expense reporting, and detailed itineraries with all necessary contact and logistical information. Tracks reimbursement status to ensure timely processing of payments.
• Responsible for the coordination of academic and clinical schedules utilizing Aria, Outlook and EHR. Ability to build/block schedules in Aria/EPIC as necessary.
• Collaborates with the Chair and Department Director to edit and format key documents such as letters, PowerPoint presentations, departmental communications, and website content.
• Assists in planning and implementing special projects for the Department Chair and other senior leaders, including marketing and media initiatives, recruitment activities, and other departmental priorities.

FLSA
Exempt

Grade
26S

Salary Details

Minimum Salary
74332.000

Mid Range Salary
89311.000

Maximum Salary
106121.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description
HPAE 5094

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in Business Administration, Healthcare Administration, or a related field, plus four (4) years of progressively responsible administrative experience in an academic, healthcare, or large, complex organizational environment.
• Equivalent education, experience, and/or training may be substituted for the degree requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated experience providing executive-level administrative support to senior leadership, including calendar management, meeting coordination, and handling confidential information.
• Strong organizational, time management, and problem-solving skills, with the ability to manage multiple priorities independently in a fast-paced environment.
• Ability to exercise sound judgment, discretion, and a high level of confidentiality in handling sensitive information.
• Effective oral and communication skills.
• Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS:

• Standing, sitting, walking, talking and hearing.
• No special vision requirements.
• Lifting up to 25 lbs.

WORK ENVIRONMENT:

• Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number
26ST0931

Posting Open Date
05/04/2026

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Downtown New Brunswick

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.