Program Manager with over 10 years of experience in program management, providing business services to the Federal government. The ideal candidate will have demonstrated expertise in Federal Records Management, the Freedom of Information Act (FOIA), the Federal Advisory Committee Act (FACA), Section 508 regulations, and technical writing for federal contexts.
Candidates should have experience leading correspondence operations across various Federal tracking systems, particularly in support of high-volume federal acquisition portfolios at agencies such as the CDC, FDIC, SBA OCIO, and DoD, pending client and contract approval. This role involves managing high-visibility, mission-critical procurement activities in a fast-paced federal law enforcement environment. Responsibilities include directly supporting Contracting Officers, drafting FAR-compliant documentation, and managing multiple acquisition actions concurrently.
Key Responsibilities- Develop, maintain, and execute the Project Management Plan (PMP), including business processes, Work Breakdown Structure, detailed schedule, resources, quality management, and risk management.
- Prepare and submit Monthly Progress Reports (by the 7th of each month), the Annual Summary Report, and Special Status Reports.
- Lead day-to-day intake, tracking, routing, and closure of controlled and priority correspondence across ICCT, ECMM, and Core.
- Provide technical project management of the correspondence processing systems, Section 508 compliance, and SharePoint-based collaboration.
- Identify, track, and alert the Government to critical milestones; manage schedule and dependencies.
- Provide analytical and documentation support to the staff's strategic initiatives.
- Prepare and present executive briefing and presentation materials - drafts 7 days and finals 3 days prior to each event.
- Attend and facilitate meetings, manage executive agendas, and document minutes, action items, and decisions.
- Own the Quality Control Plan (QCP) within 30 days of award and oversee adherence to the AQLs, coordinating with the independent QC point of contact; serve as the management interface to the COR/CO; and lead transition and knowledge-transfer planning.
- Draft and maintain SOPs for controlled correspondence and correspondence policy
Minimum Qualifications- Bachelor's degree (Master's preferred).
- Minimum 10 years providing business services to Federal organizations.
- Demonstrated subject-matter expertise in Federal Records Management, FOIA, and FACA; Section 508 regulations; and Federal technical writing.
- Demonstrated experience leading correspondence operations across Federal tracking systems.
Required Skills & Knowledge- Project management best practices (WBS, scheduling, risk, and quality management).
- Controlled and prioritized correspondence operations across multiple Federal tracking systems.
- Executive and stakeholder communication; deliverable quality assurance; SharePoint administration.
Preferred Qualifications & Certifications- PMP certification (or equivalent).
- Experience supporting Natural Resource Preservation organizations or the USDA / Forest Service.
- Lean Six Sigma or comparable process-improvement credential.
- Must be able to pass government background investigation.
