The Opportunity

Are you ready to be a support and champion for the next generation of physicians in Ontario? As a Program Administrator in the Undergraduate Medical Education (UGME) program at TMU, you will serve as an invaluable resource for TMU's MD student population, ensuring their journey from orientation to graduation is seamless and supported.

The Program Administrator will provide administrative, operational and program support to the Manager, Undergraduate Medical Education & Educational Design, clinical faculty and students in the School of Medicine's Doctor of Medicine (MD) program, and will collaborate with regulatory, educational, and accreditation bodies as needed. Under the guidance of the Manager and in collaboration with other Program Administrators, this role will address specific needs and inquiries from clinical faculty, staff, and MD students related to course content and administration, medical student scheduling, MD student assessments, clinical faculty evaluation, curriculum evaluation processes, and administrative and financial support for the program. The Program Administrator will also assist with the implementation and coordination of the Primary Care Longitudinal Experience (PCLE), Clerkship and Electives placement and rotations.

Responsibilities include:

• Academic and administrative support for the program including document preparation, scheduling, and committee support
• General program office administration including course scheduling, exam coordination and collaboration with other SoM units
• Rotation/placement scheduling and MD student support
• MD student assessments and clinical faculty/curriculum evaluations
• Registration and records management
• Organizes meetings/special events including orientation, graduation, research days, seminars and more
• UGME accreditation and documentation support
• Financial management and account oversight

Qualifications
To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

• Completion of a Post-Secondary diploma in a related field.
• A minimum of 2 years of previous related administrative experience.
• Previous experience in a medical education and/or healthcare setting is considered an asset.
• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.
• Superior conceptual, problem solving, analytical reasoning, and oral and written communication skills.
• Ability to troubleshoot and problem-solve independently and in consultation with key contacts.
• Knowledge of best practices related to strategic program planning and implementation.
• Experience with handling multiple projects/assignments at once; to plan, manage and evaluate a variety of programs and projects simultaneously.
• Decision-making skills.
• Excellent presentation skills, comfortable presenting to small and medium-sized groups.
• Creative, strategic and an innovative thinker.
• Demonstrates agility in working in a fast-paced and collaborative team environment.
• Superior interpersonal/human relations skills and ability to establish and maintain multi-sectoral relationships (i.e., across university, hospitals, provincial Ministries and other stakeholders).
• Ability to handle highly sensitive and confidential information.

Additional Information (MAC)
Position Number 20005760 Reports To Manager, Undergraduate Medical Education & Educational Design Department School of Medicine Employee Group MAC Vacancy Type
Term

This is a current vacancy
Work Location
In-Person

Note: The primary work location for this role is the School of Medicine campus in Brampton.

Start Date ASAP End Date 2 year from start date Hours of Work 36.25 Grade C41 Salary Scale $63,182 - $100,928 Hiring Salary Range $63,182 - $82,055 Posting Date September 3, 2026 Application Close Date September 17, 2026

• An equivalent combination of education and experience may be considered.
• Applicants who do not meet all of the posted qualifications may, upon the University's sole discretion, be considered to fill a vacancy on an underfill basis.
• Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
• As part of the selection process, candidates may be required to complete an occupational assessment.
• Applications will only be accepted online through Toronto Metropolitan University's career site.