Job Title Professional Staff Assistant 1
Location Los Alamos, NM, US
Organization Name MST-15/Plutonium Microstructure & Mechanics
Minimum Salary 66100
Maximum Salary 103600
This position is open for both external and ALDPS internal candidates to apply. What You Will DoProfessional Staff Assistant 1The MST-15 Group Office seeks a highly organized, proactive, and experienced Professional Staff Assistant to provide administrative and operational support to a dynamic, mission-focused organization. This role offers the opportunity to work closely with Group Managers programs to support a wide range of internal and external operational needs.
As the PSA, you will be responsible for the coordination of business operations, communication, project planning, and customer interface functions across MST-15. You will manage processes related to communications, purchasing, event planning, calendar management, domestic and foreign travel, and project execution. This position requires a motivated, detail-oriented professional who can manage complex tasks independently, adapt to changing priorities, and operate with a high degree of professionalism, discretion, and integrity.
Key Responsibilities: - Provide direct support to group leadership and staff across administrative, operational, and logistical needs.
- Assists in the analysis, design, and/or implementation of business, operational, and/or programmatic initiatives to promote and ensure organizational objectives.
- Conducts research and assembles data for assigned projects related to specialized functions, organizations, and/or programs for issues of moderately complex scope where analysis of situations or data requires a review of a variety of factors.
- Under established directions, composes a variety of specialized reports, presentations, and/or planning documents related to specialized functions, organizations, and/or programs.
- Maintain and manage group leader calendars, and correspondence workflows.
- Act as the first point of contact for internal and external customers, ensuring timely, professional responses and coordination.
- Organize and support events, meetings, visits, workshops, and classified briefings, including logistics, communications, and follow-up actions.
- Develop and implement administrative systems, procedures, and tools to improve operational efficiency and compliance.
- Oversee business operations in collaboration with Finance, Procurement, and Security teams.
- Serve as a liaison to stakeholders across the Laboratory and federal agencies to ensure alignment with policies, regulations, and mission needs.
- Ability to organize, prioritize, and follow-through to complete multiple tasks, under strict deadlines and changing priorities. Ability to work with sensitive information and/or classified matter.
Professional Staff Assistant 1 ($66,100 - $103,600) - Excellent written and oral communication skills.
- Keeping the group leaders informed of non-technical, administrative matters (e.g., space issues, policies and procedures, etc.).
- Providing oversight of the administrative functions and support of the group offices.
- Managing complex calendars for group management staff.
- Support management of office space.
- Onboard/offboard employees.
- Under established directions, coordinate audit and assessment schedules.
- Supporting and completing special projects, across the group.
What You Need
Minimum Job Requirements: - Experience coordinating data call responses.
- Experience with calendar management.
- Experience with Outlook, Excel, PowerPoint, and Word.
- Experience effectively communicating with all levels of internal and external personnel, including the ability to build effective working relationships.
- Experience with coordinating logistics such as scheduling meetings, booking conference rooms.
- Ability to obtain and maintain a Q clearance which often requires US citizenship.
Education/Experience: Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.
Desired Qualifications: - Ability to quickly learn new skills/techniques and adapt to changing environments.
- Ability to work within a team to achieve common goals.
- Ability to follow detailed instructions, procedures, plans and Laboratory requirements.
- Knowledge of and experience with computer systems and applications.
- Ability and willingness to follow safety and security procedures.
- Active Q clearance which often requires US citizenship.
Essential Job Functions (can perform with or without reasonable accommodation) : Peripheral vision, depth perception, reading vision and distance vision (corrected), ability to hear in a normal range (500 to 3000 Hertz), standing, walking, and lifting 20-30 pounds.
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants: Please provide a current C.V. or resume and a cover letter with at least the following information: educational background, work experience, and degree dates, and relevant experience.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Contact DetailsContact Name Pincheira Dennett, Marcela
Email
[email protected] Work Telephone
