Job Title Professional Staff Assistant 1

Location Los Alamos, NM, US

Organization Name Associate Laboratory Directorate for Environment, Safety, Health and Quality (ALDESHQ)

Minimum Salary 66100

Maximum Salary 103600

This position is open for external candidates only to apply.
What You Will Do

The Associate Laboratory Directorate for Environment, Safety, Health and Quality (ALDESHQ) is looking for an experienced and highly motivated Professional Staff Assistant to provide administrative support to the ALDESHQ Program Office and ESHQ Integration Office. This position requires strong customer service skills, a high degree of professionalism, self-motivation, and accountability for deadlines and commitments. The selected candidate must be able to work cooperatively in a dynamic and diverse office environment while maintaining a positive attitude and professional work atmosphere. Must be able to complete work according to deadlines, commitments and schedules. In this role, you will coordinate calendars, meetings, procurements, records, personnel-related administrative activities, and other day-to-day office operations. You will track commitments and action items, prepare and format professional correspondence and presentations, maintain shared resources and records, and serve as a knowledgeable point of contact for employees and internal support organizations.

What You Need

Minimum Job Requirements:
For full consideration, applicants must submit a comprehensive cover letter that addresses their qualifications for the position and how their expertise fulfills the key requirements.
Administrative Support and Business Systems:
Demonstrated experience with complex calendar management, meeting scheduling, and meeting logistics. Demonstrated experience using procurement or other business systems to support organizational operations. Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, and the ability to learn software and business systems used to support specialized organizational functions. Demonstrated experience maintaining electronic records, databases, shared resources, or websites and supporting administrative processes such as onboarding, personnel actions, procurement, or records management.

Communication Skills:
Demonstrated excellent interpersonal, verbal and written communication skills including customer service. Demonstrated experience interacting effectively with all levels of internal and external personnel, including networking with multiple organizations in areas outside area of professional expertise, strong teaming skills.

Organization and Time Management:
Strong ability to organize, prioritize, and follow through with completion of multiple tasks with strict deadlines, frequent interruptions, and changing priorities in a dynamic and fluid working environment.

Personal Leadership:
Ability to thrive in a dynamic environment with frequent interruptions and changing priorities. Demonstrated record of dependability, availability, attendance, and punctuality. Demonstrated ability to interpret and apply established policies and procedures, serve as a resource to employees and managers, and recognize when questions or issues should be elevated.
Education/Experience: Position requires a bachelor's degree and 2 years of related experience or an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

• Knowledge of LANL's organizational structure, administrative policies, practices, and procedures.
• Experience using Oracle, Ariba, Concur, Fieldglass, or comparable business systems.
• Experience serving as a Designated Procurement Representative or performing comparable procurement-support responsibilities.
• Experience supporting personnel-related processes, records management, SharePoint resources, or webpage maintenance.
• Note to Applicants: Please provide a detailed cover letter outlining specific examples on how you meet all the minimum job requirements and any desired qualifications.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

• For full consideration, applicants must submit a comprehensive cover letter that addresses their qualifications for the position and how their expertise fulfills the key requirements.
• Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Employment Status Full Time

Appointment Type Regular

Regular

Contact Details

Contact Name

Email

Work Telephone