POSITION SUMMARY

Since Axiom Space is a very complex work environment, we are looking for a resilient, high-energy Principal Executive Assistant, who is an integral operational partner to the President & CEO, responsible for ensuring that the daily workflow of the CEO's office runs with precision, consistency, and purpose. This role is the operational continuity, execution of priority initiatives, and alignment across functional leadership. This individual bridges the gap between administrative efficiency and managing the rhythm of executive activities, coordinating cross-functional follow-through, and enabling the CEO to focus on leadership and necessary decision-making.

KEY DUTIES & RESPONSIBILITIES

• Manage and optimize the CEO's daily operational workflow, attention, and energy are directed toward highest priority activities
• Anticipate the CEO's operational needs and proactively address logistical, informational, and administrative requirements throughout each day
• Coordinate and track follow-up items, action tasks, and commitments arising from the CEO's meetings, communications, and decisions
• Prepare agendas, briefing documents and supporting materials for all CEO-led or CEO-attended meetings
• Serve as a coordination bridge between the CEO's office and functional leadership, ensuring communication clarity, timely responses and accountability
• Ensure the CEO is fully prepared and informed in advance of high-stakes engagements, including board interactions, investor meetings, and external partner events.
• Collaborate with the senior staff Executive Assistants to align scheduling, logistics, travel, expenses and administrative support
• Maintain and manage the CEO's operational calendar in alignment with priorities in coordination with the Chief of Staff
• Support the Chief of Staff in tracking CEO-level strategic priorities, ensuring operational activities remain aligned with enterprise goals, objectives, and measures
• Identify opportunities to enhance operational efficiency, reduce friction, and improve the effectiveness of the CEO's office
• Lead or support short-term operational projects as directed
• Perform additional job duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

• Bachelor's degree in business, operations, or related field
• 10+ years in a coordinator, project, or executive operations role, within a startup where priorities shift quickly
• Experience supporting senior leadership in a fast-paced, technical environment where adaptability, resourcefulness, and comfort with ambiguity are essential
• Exceptional written and verbal communication skills
• Highly organized, proactive, and trustworthy with confidential information
• Proficiency in project management tools and office productivity software

Core Skills

• Detail-oriented and strategically aware
• Collaborative and service-oriented; team first mindset
• Calm under pressure; effective in dynamic, high demand executive environment
• Trusted and discreet; highest level of integrity and professionalism
• Proactive and anticipatory; consistently staying one step ahead

Core Competencies:

Embody our core values of leadership, innovation, and teamwork. In addition, to perform the job successfully, an individual should demonstrate the following competencies:

• Accountability
• Technical Rigor
• Execution Discipline
• Pride of Delivery

WORK ENVIRONMENT:

Generally, an office environment, but can involve inside or outside work depending on the task.

Requirements

• This position may require access to export controlled technical data or technology subject to NASA regulations, International Traffic in Arms Regulations (ITAR), or Export Administration Regulations (EAR). In accordance with U.S. export control laws, final candidates may be required to undergo additional export control screening to determine eligibility for access. Meeting these requirements is a condition of employment.
• Management has the prerogative to select at any level for which the position is advertised
• Must be willing to work evenings and weekends as needed to meet critical project milestones

Physical Requirements

• Work may involve sitting or standing for extended periods (90% of the time)
• May require lifting and carrying up to 25 lbs. (5% of the time)
• Equipment and Machines
• Standard office equipment (PC, phone, printer, etc.)