Position Summary The Practice Assistant role involves a wide range of administrative duties and requires a flexible and results-oriented approach, due to the complexity, intensity and size of the practice to which the individual is assigned. The Practice Assistant must have the ability to perform duties requiring a high level of responsibility, often working with information of a confidential nature. He/she is a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The Practice Assistant organizes and coordinates complex workflows. He/she is a strong communicator and reports information regularly and accurately to key stakeholders. The Practice Assistant cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. He/she maintains a professional demeanor in all situations.
Duties and Responsibilities- Manages and maintains lawyer calendars
- Manages and coordinates complex domestic/international travel arrangements, prepares business itineraries and business-trip documentation packs
- Works effectively with limited supervision by accurately interpreting instructions and independently producing high-quality work products
- Ensures the case teams are apprised of the status of projects and any problems or concerns encountered
- Communicates and coordinates administrative matters for the attorney team
- Takes a proactive approach in preparing for the case team's plans and takes on additional tasks as and when required
- Monitors, reviews and organizes, according to priority, all incoming correspondence
- Proofreads and edits all documentation
- Copies and distributes routine, as well as confidential, memos, letters, faxes and various other documents
- Plans and coordinates schedules, appointments, conferences and meetings
- Reviews and prepares bills and expense reports for business travel and entertainment
- Manages updates to client-matter lists and marketing telephone/distribution lists via the Firm's relevant systems (e.g. Interaction)
- Creates, organizes and maintains files and filing systems
- Manages and coordinates required logistics for hearings and hearing preparation
- Travels to support the case team, as required.
Qualifications - At least five (5) years of law firm or professional services experience
- Excellent interpersonal skills and ability to work in a demanding environment, liaising with senior management
- Demonstrate a high level of competence the Firm's various software programs to produce reports, collate data and present concise, accurate, information (Word, PowerPoint, Excel, Outlook etc.)
- Demonstrated ability to exercise discretion and maintain strict confidentiality
- Ability to multi-task in a fast-paced environment
- Demonstrated drive with a strong willingness to learn and develop within the role
- Excellent communication, organization and follow-up skills
- Positive and proactive nature
- Proven experience working collaboratively within a team to meet goals and deadlines and to achieve high-quality workflow and results is essential
- Flexibility to work outside of the core working hours when necessary to ensure the team has the support needed to accomplish its work.
- Demonstrated track record of successfully delivering projects independently
DC Salary Range - $86,000 - 122,400
This role reports to Manager, Practice Assistant Services
Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Note to Recruitment AgenciesOur internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.
