Position SummaryThe Practice Assistant (PA) performs a wide range of services, including administrative and legal support. As part of a team, the Practice Assistant will provide excellent quality service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite workflow of lawyers and legal staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations.
Duties and Accountabilities- Plan and coordinate attorneys' schedule, appointments, conferences and meetings.
- Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs.
- Manage and submit expense reports.
- Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys.
- Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
- Monitor, review and organize, according to priority, all incoming correspondence.
- Draft, proofread for accuracy, and release time sheets.
- Maintain accurate client and matter lists.
- Complete conflict search reports and opening entries.
- Assist with client development, marketing initiatives, and proposals.
- Assist with client billing.
- Draft routine letters, memos, and reports.
- Create and maintain files.
- Meet and greet clients with courtesy and tact.
- Assist with overflow work and practice specific responsibilities.
- Arrange overtime coverage with Document Production for attorneys.
- Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.
Qualifications- Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients.
- 3-5 years of law firm experience.
- Ability to multi-task and prioritize work in a fast-paced environment.
- Skilled in comprehending and complying with instructions.
- Strong written and verbal communication skills.
- Exceptional organizational skills and diligence in follow-through.
- Positive and initiative driven approach.
- Must work well independently, and as part of a team.
Benefits at White & CaseWhite & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
Location and Reporting- This role reports to the Senior Manager, Practice Assistant Services.
- This role is based in our New York office.
NY Pay Range: $81,600 - $122,400
This role reports to Senior Manager, Practice Assistant Services
Benefits at White & CaseWhite & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Note to Recruitment AgenciesOur internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.
