Position Summary:

The Program Manager (PM) will coordinate of all processes including organizing, implementing and documentation of assigned meetings by performing the following duties in a timely manner and within department/company standard operating procedures.

Responsibilities:
• Assist with the preparation and organization of meetings including attendees, clients, and materials. Must be able to multi-task several projects at once
• Organizes meetings including attendees, clients, and materials. Must be able to multi-task several projects at once
• Communicates with clients, attendees, and team members through all phases of project to ensure client satisfaction
• Acts as primary contact point with sales reps, area district managers, and physician thought leaders
• Organizes required catering services, venue logistics, and communication equipment setup
• Recruits speakers
• Organizes speakers' travel arrangements (car, flight, and hotel)
• Maintains accurate records in an internal database
• May manage onsite staffing
• Resolves or follows up with onsite emergencies
• Ensures all payments are correct and properly processed. Must be able to maintain proper financial records of each event and perform accurate reconciliations
• Coordinates program reconciliation and post-meeting materials
• May assist with onsite speaker training meetings
• May distribute invitations and track RSVPs

Education and/or Experience:

Bachelor's degree from four-year College or university and 2-3 years of related experience and/or training. Must be able to learn AMA, FDA and PhRMA policies and guidelines and be able to explain to others