What You'll Be DoingThe Personal Trust Administration Assistant Manager - Remote Offices administers complex trust accounts in accordance with the governing instrument and all applicable laws. This position provides leadership, guidance, and workflow management for Trust Officers and administration personnel located in Stifel Trust's remote offices. The role serves as a senior resource for trust administration matters, exercises delegated authority for fiduciary and administrative decisions within established guidelines, and acts as an escalation point for complex account issues while partnering with Trust Administration leadership to ensure consistent administration practices across all locations.
What We're Looking For- Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility; interpret document to ensure appropriate administration of trusts and make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines.
- Monitor and execute post-death provisions; coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party's responsibility and review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen; review estate tax return (706) and order of distribution.
- Approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc
- Review Court Accountings and file with the appropriate Court or Court Referee.
- Monitor the yearly gift from the client to insurance trusts for payment of premiums. Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions.
- Develop relationships with clients through frequent contact via telephone, email, or in writing.
- Provide leadership, workflow oversight, and day-to-day supervision of Trust Officers and administration personnel in remote offices, ensuring consistent trust administration practices and adherence to policies and procedures.
What You'll Bring- Ability to use logic and reasoning to identify complex problems; review related information and develop options and implement solutions.
- Ability to assess liability and react appropriately and promptly.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Ability to lead a group of professional level employees. Ability to inspire and motivate others to perform at their best.
- Some travel by car and/or air in conjunction with local, regional and/or national travel, up to 30%.
Education & Experience- Minimum Required: Bachelor's Degree in Business
- Minimum Required: 10+ years' experience in Personal Trust Administration or Estate Planning
Licenses & Credentials- Minimum Required: CTFA or CFP
Systems & Technology- Proficient in Microsoft Excel, Word, PowerPoint, Outlook.
