Job Title: Personal Assistant
Location: Edina, MN
Compensation: $90,000 - $110,000 / Year
Benefits: This position is eligible for medical, basic life and AD&D insurance, short term and long term disability, and paid time off.
A privately held investment-focused organization and family office is seeking a highly capable Executive Personal Assistant. This role blends high-level Executive Assistant support with comprehensive Personal Assistant responsibilities, ensuring seamless operations across both business and personal domains. This full-time position requires exceptional organizational skills, professionalism, discretion, and the ability to manage a wide range of tasks with accuracy and poise. The role is primarily on-site in Edina, MN, with some flexibility and occasional travel.
Responsibilities: Executive Operations & Administrative Support
- Oversee and enhance office operations, including organizing information systems, managing supplies, and maintaining a professional workspace.
- Handle incoming correspondence, calls, visitors, and prioritize communications on behalf of the executive team.
- Coordinate meetings, including logistics, scheduling, catering, and materials preparation.
- Support investor relations activities including outgoing communications, mailings, and directory maintenance.
- Manage general administrative tasks such as printing, copying, scanning, mail processing, and document handling.
- Serve as the office point of contact for building management and vendor relationships.
- Act as the liaison with the organization's IT managed service provider to support office technology needs.
- Work closely with senior leadership to support daily workflows, travel arrangements, and strategic priorities.
Personal Support & Family Office Management
- Provide a wide range of personal assistance including scheduling personal appointments, travel coordination, errands, online ordering, and general household administrative support.
- Partner with pilots and vendors to coordinate personal aircraft travel, itineraries, and compliance needs.
- Plan and manage all travel for the family, including transportation, accommodations, dining, and special requests.
- Oversee and coordinate property-related needs across multiple residences, including vendor management, maintenance coordination, and preparing homes for family visits.
- Support personal business interests, including management of a boutique winery (production coordination, distributor communications, inventory tracking, and release announcements).
- Collaborate with other internal staff to ensure smooth and efficient operations across all areas.
Experience: - Bachelor's degree preferred.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Adobe applications.
- Exceptional attention to detail with the ability to prioritize and manage multiple concurrent responsibilities.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Strong client service mindset, both internally and externally.
- Experience successfully managing shifting priorities and deadline-driven tasks.
- Ability to work collaboratively within a small team while also excelling in independent work.
Ideal Candidate: - Highly organized, detail-oriented self-starter with outstanding communication skills.
- Demonstrates excellent judgment, resourcefulness, and the ability to anticipate needs.
- Comfortable supporting high-level executives and ensuring seamless, discreet service.
- Team-oriented with a positive, solutions-driven mindset and the ability to build strong working relationships.
- Thrives in a dynamic environment with responsibilities that blend executive support, personal assistant duties, and operational coordination.
Benefits & Eligibility This position is eligible for a comprehensive benefits package, including:
- Medical insurance
- Health Savings Account (HSA)
- Basic Life & AD&D Insurance
- Short-Term and Long-Term Disability Insurance
- Paid Time Off (PTO)
