Salary: $86,388.00 - $119,832.00 Annually
Location : District Administrative Center (Camarillo CA), CA
Job Type: Classified
Job Number: 2025-00699
Department: Districtwide
Opening Date: 08/20/2025
Closing Date: 9/3/2025 11:59 PM Pacific

Description

WHAT YOU'LL DO
Under the direction of the Vice Chancellor Business Services, supervise the daily operations of the payroll process for all District employees (approximately 3500); ensure the quality and consistency of all payroll activities; ensure payroll activities comply with district rules and regulations, various unit contracts, State Education Code, State Accounting Manual, Fair Labor Standards Act, and other relevant codes and laws; ensure accurate accounting of all payroll transactions; perform a variety of technical duties; maintain integrated payroll system, including testing and documentation; train, supervise and evaluate the performance of assigned personnel; provide technical advice to district management and employees.

There is currently one full-time (40 hours/week, 12 months/year) vacancy located at the District Administrative Center in Camarillo, CA.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD's mission.
WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.
The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENTNew Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in

Representative Duties

Plan, prioritize, and direct the work of the payroll staff for the preparation of classified, academic, and student payrolls (approximately 2500 full-time and part-time employees and 500 student employees), assuring accuracy and that strict payroll deadlines are met. E

Develop, recommend, and implement policies and procedures for payroll processing, timekeeping, leave accounting and other related processes.E

Interpret federal and state laws, unit contracts, retirement system regulations, district procedures and policies related to payroll operations and assure district compliance; monitor compliance to legislative changes and district contract revisions. E

Ensure the accurate accounting of all payroll transactions, including the balancing of all payroll liability and expenditure accounts; reconcile and prepare timely tax and retirement system deposits. E

Maintain the integrated personnel/payroll/position control system, including testing, documentation, and training; establish and maintain controls appropriate to system rules and tables; test, document and train on all future upgrades. E

Coordinate paycheck distribution and electronic funds transfer; process manual checks; deposit federal and state withholding taxes; initiate collection procedures for overpayments, including those for small claims court appearances. E

Prepare and reconcile comprehensive federal and state quarterly and annual reports of earnings, tax withholding, unemployment insurance, social security, retirement, individual earnings for W-2 reporting, and various other accounts for state and federal agencies. E

Develop, modify, and document procedures; provide technical expertise to district administrators regarding payroll operations; train and counsel college staff in various payroll-related areas such as employee contracts, use of leave, workers' compensation, and state and federal labor related laws; analyze and redistribute workload as appropriate. E

Research and respond to questions regarding district payroll policies and procedures or payroll data; prepare correspondence. E

Provide data and/or spreadsheet reports to district administration for budget development and contract negotiations. E

Communicate with various departments within the district, representatives of the Ventura County Superintendent of Schools office; government agencies, financial institutions and retirement systems; make decisions, resolve issues and coordinate necessary activities.E

Oversee and direct the processing of employment voluntary deductions, vendor check distribution, tax status changes, wage garnishments and subpoenas of employment records;

Oversee and direct the automated leave accounting system for accuracy; prepare annual leave and faculty load-banking status reports. E

Maintain sick leave pool and faculty load-banking records, maintain records of utilization and cash-out; assure proper documentation and taxation. E

Coordinate with college management and staff to assess needed improvements and efficiencies in payroll processing; conduct district-wide training/workshops in appropriate payroll procedures. E

Direct, manage, train and evaluate the work of assigned staff. E

Serve on various district committees.E

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E

Perform related duties as assigned. E

E = Essential Duties
Minimum Qualifications

Any combination equivalent to: Bachelor's degree in business administration, with a concentration in accounting or finance; four years of increasingly responsible payroll experience, including one year of lead payroll administration experience in a fully automated system, preferably in a community college or district-level school setting.

Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.
The examination process may consist of any of the following components:
A) Training and Experience Evaluation = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
TRAINING AND EXPERIENCE (T&E) EVALUATION:
A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.
The candidates with the highest passing scores on the T&E will be invited to the technical interview.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Thursday, September 18, 2025 - Wednesday, September 24, 2025
Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.
The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.
SUBMISSION OF APPLICATION:
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.
ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to [email protected] including an explanation as to the type and extent of accommodation needed to participate in the selection process.
DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.
01

PLEASE READ THE FOLLOWING STATEMENT: Answer the following questions as truthfully and accurately as possible. You are not expected to answer at the highest level of each of these items to be qualified.The application will be evaluated for minimum qualifications. Your responses to the supplemental questions below may also be used to determine your qualifications beyond the minimum qualification requirements for this classification in a training and experience (T&E) evaluation. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question. Questions that are answered in this method will be considered INCOMPLETE and may result in DISQUALIFICATION.You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. All experience, education, training, and certification must be included in your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with the Ventura County Community College District (VCCCD). Select "Yes" if you have read, understood, and agree to the above statements. Select "No" if you have read, understood, and DO NOT agree with the above statements and voluntarily withdraw your application for this position.

• Yes
• No

02

What is your highest level of education?Please Note: Proof of education will be required. Degrees must be earned from an institution of higher learning recognized by the Council for Higher Education. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.

• High School Diploma or GED equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• None of the above

03

Please list the type (e.g., Associate, Bachelor's, etc.) and field of any formal academic degrees you have completed in business administration, accounting, finance, or a closely related field. If none, list "N/A".
04

How many years of increasingly responsible payroll experience have you completed?

• No experience
• Less than 1 year
• At least 1 year but less than 2 years
• At least 2 years but less than 3 years
• At least 3 years but less than 4 years
• At least 4 years but less than 5 years
• At least 5 years but less than 6 years
• 6 or more years

05

How many years of experience do you have in a lead or supervisory role in payroll administration using a fully automated payroll system?

• No experience
• Less than 1 year
• At least 1 year but less than 2 years
• At least 2 years but less than 3 years
• At least 3 years but less than 4 years
• At least 4 years but less than 5 years
• 5 or more years

06

Describe your payroll experience. Please indicate in your response: (A) the organization in which you gained this experience, (B) your specific responsibilities, (C) the number of employees you typically processed per month, and (D) the employee types for which you have processed payroll.If you have no such experience, please mark N/A.
07

Do you have payroll experience in any of the following educational institutions? (Select all that apply)

• No experience
• K-12 School (non-district)
• Institution of Higher Education (non-district)
• District-level school setting
• Community College

08

How many years of experience do you have administering employee benefits procedures and programs?

• No experience
• Less than 1 year
• At least 1 year but less than 2 years
• At least 2 years but less than 3 years
• At least 3 years but less than 4 years
• At least 4 years but less than 5 years
• 5 or more years

09

Describe your experience administering employee benefits procedures and programs. Please include in your response: (A) the organization(s) in which you gained this experience, (B) the types of employee benefits programs you have administered, and (C) the most complex benefits-related issue you have encountered and how you addressed it.If you have no such experience, please mark N/A.
10

How many years of experience interpreting and applying bargaining unit contracts?

• No experience
• Less than 1 year
• At least 1 year but less than 2 years
• At least 2 years but less than 3 years
• At least 3 years but less than 4 years
• At least 4 years but less than 5 years
• 5 or more years

11

Describe your experience interpreting and administering employee contracts as they relate to payroll. Please include in your response: (A) the organization in which you gained this experience, (B) the types of employee contracts you have worked with, and (C) the most complex interpretation or application you have encountered.If you have no such experience, please mark N/A.
12

How many years of experience working with retirement systems, including reporting, compliance, or administration?

• No experience
• Less than 1 year
• At least 1 year but less than 2 years
• At least 2 years but less than 3 years
• At least 3 years but less than 4 years
• At least 4 years but less than 5 years
• 5 or more years

13

Have you received any training, certification(s), or taken any college-level coursework that are relevant to the position of Payroll Supervisor?

• No
• Yes

14

Please list any training, certifications, or college-level coursework you have completed relevant to the position of Payroll Supervisor. Please include in your response: (A) the name of the institution where the training, certification, or coursework was completed and (B) the title of the training, certification, or coursework.If you have not completed any applicable professional development, please mark N/A.
15
Candidates who are successful in this examination process may be contacted for future employment opportunities (within this classification) that may be at a different site than where the current vacancy is located.

Which locations within VCCCD are you willing to work? (Check all that apply.) You will only be considered for vacancies at locations at which you indicate you are willing to work in response to this question.

• District Administrative Center (Located in Camarillo)
• Moorpark College
• Oxnard College
• Ventura College

16
Please indicate the type of job (fulltime and/or part-time) AND the type of work (regular and/or temporary) that you are willing to accept. (Check all that apply).

You will only be considered for vacancies with the type of job AND work that you are willing to accept.

• Fulltime Job
• Part-Time Job
• Regular/Permanent Work
• Temporary Work

17

The testing process will require access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. If you do not have access to one or more of these components and would like to request alternate testing accommodations, please indicate so below.

• I do NOT have access to one or more of the required components and would like to request alternate testing accommodations.
• I have access to ALL of the required components and do not need alternate testing accommodations.

Required Question