What you can expect from this position:Reporting to the Payroll Manager, this position administers full-cycle payroll for a large unionized workforce. This includes accurate, timely payroll processing, maintaining compliance with legislative requirements and collaborating with internal and external partners to resolve payroll-related matters.
As a Payroll Specialist, you will:- Administer full-cycle bi-weekly payroll for 2,100 employees across multiple employee groups.
- Process payroll transactions including retroactive adjustments, bonuses, terminations, and salary continuance.
- Manage payroll imports, validate data, troubleshoot discrepancies, and reprocess as required.
- Reconcile payroll reports, including earnings, deductions, and pre-check reports.
- Process statutory deductions and payments including taxes, pension, WSIB, union dues, and garnishments.
- Prepare and submit Records of Employment (ROEs) in compliance with legislative requirements.
- Support year-end payroll processes including T4 preparation, reconciliations, and reporting.
- Maintain payroll records and audit documentation for internal and external stakeholders.
- Respond to payroll inquiries from employees, managers, and external agencies (CRA, WSIB, etc.).
- Collaborate with HR, Finance, and other business units to ensure accurate payroll processing.
This unionized position is classified at the Band 5 level, with an hourly wage of $40.17, based on a 37.5 hour work week. The successful candidate must be available to commence the duties of the position once a selection decision has been made. A test will be administered as a part of the recruitment process. An eligibility list may be created.
This is the role for you, if you have:- Experience with payroll systems.
- Minimum of two (2) years of experience in a Unionized payroll environment.
- Payroll Administration Certificate.
- Canadian Payroll Association Certification/membership a must or working towards.
- Minimum Ontario Secondary School Diploma.
- Ability to obtain and retain Transportation Security Clearance.
Knowledge and skills you bring, that set-you up for success:- Strong knowledge of payroll processing and timekeeping systems (e.g. UKG/Dimensions).
- Strong interpersonal skills with the ability to collaborate across all levels of the organization.
- Knowledge of federal and provincial payroll legislation, unemployment, and worker's compensation laws and regulations as they affect payroll systems and operations.
- Strong analytical and problem-solving skills with high attention to detail.
- Effective written and verbal communication skills.
- Ability to prioritize and manage multi deadlines in a fast paced environment-tasks, build strong customer relationships and communicate effectively with all levels of the organization and with external partners.
- Ability to work with garnishments, statutory deductions and benefits administration.
This position is exempt from Ontario's 2026 pay transparency requirements under Regulation 476/24.
